Administration Support Officer

6 days ago

Melbourne, Australia Dixon Appointments Full time

Start ASAP for 2-4 weeks, possibility of an extension
- Post-Secondary Education
- Full training provided
- **Infrastructure team**:

- **Mix of customer facing and administration**

**COMPANY**:
One of Australia's leading vocational and higher education providers. The Infrastructure team, comprises the Facilities, Projects, Space Planning and Timetabling functions.

**ROLE**:
Reporting to the Senior Administrator, the Administrative Support Officer is primarily responsible for front line service delivery, counter and telephone enquiries, processing of work orders, contractor liaison, and for providing general administration services to the Infrastructure team.

**RESPONSIBILITIES**:

- Prompt and professional response to counter and telephone enquiries from staff, students, visitors and contractors.
- Accurate and timely record keeping data entry and upkeep of documents, spreadsheets and registers.
- Validation and processing of invoices to ensure certification prior to payment.
- Procurement support including raising of purchase orders and internal transfers as directed.
- Maintain office supplies including stationary, perform mail duties and ensure office equipment is maintained for the wider team.
- Provide assistance in allocation and administration of car parking for BHI visitors and staff, including the issuing of permits and recording of complaints.

**ABOUT YOU**:

- Experience in carrying out day to day operational administrative support activities in a fast paced, reactionary environment.
- Exceptional customer service, establishes and maintains useful and respectful relationships.
- Great problem solving skills.
- Intermediate to advanced knowledge in MS suite and experience in navigating work order systems and general ledger systems.

**THE NEXT STEP**:
**Ref #NB**67845**

200067845_165449206097057

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