Executive Coordinator

Division: Homes NSW
- Location: Parramatta, NSW, AU, 2150
- Req ID: 77415

**Executive Coordinator**

**Location - Parramatta Office 50% office attendance required (i**n accordance with the DCJ Flexible Work Policy)**

**Employment type - Ongoing Full-time**

**Salary - Clerk Grade 7/8 $113,574 - $125,720 plus superannuation and leave loading**

**Your role**

The Executive Coordinator will be responsible for managing, identifying, and prioritising the workload for the Executive by maintaining a thorough understanding of divisional priorities, Homes NSW-wide matters, and ministerial issues. This includes preparing and coordinating efficient preparation and delivery of briefing notes, correspondence, and advice tailored for diverse audiences, including Ministers, the Secretary, Deputy Secretary, Homes NSW, the Department, other Government agencies, and key stakeholders.

**What you’ll do**
- As the Executive Coordinator, you will operate in a high-pressure environment requiring quick turnarounds, tailored responses and exceptional attention to detail. Your key responsibilities will include:

- Manage urgent information requests on behalf of the Executive Director and Executives, ensuring timely responses aligned with Divisional, Homes NSW, Departmental, and Ministerial priorities.
- Prepare high-quality correspondence, briefings, and advice across a range of sensitive issues to support informed decision-making.
- Provide timely advice and ensure responses meet deadlines and quality standards.
- Coordinate information and collaboration across work units for ministerial correspondence, parliamentary questions, speeches, and other key documents.
- Deliver executive support services, including scheduling, meeting coordination, agenda preparation, and event planning aligned with divisional objectives.

**What we’re looking for**
- Core financial administration tasks such as processing invoices, generating purchase orders, and maintaining accurate financial records.
- Systems and Record Management Systems.
- Exceptional attention to detail and organisational skills
- Ability to juggle multiple projects in a high-pressure environment where priorities can rapidly change
- Strong work ethic and problem solver
- Understanding of organisational management principles, structures, and processes.
- Download the role description.

**What We Offer**
- We offer a variety of benefits, including:

- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.
- Want more information? Visit our website to see more information on Working for us.

**We do work that really matters**
- Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**
- Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

**Applications close**Sunday 7 September 2025 at 11:59pm AEST.**

**Got a question?**
- Visit Recruitment adjustments on the DCJ website to learn more.

**Inclusion and Diversity lies at the heart of how we recruit**
- We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
- To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

**Other Information**
- A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

**_ The Welcome Experience_**:

- The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.