Executive Assistant

Division: Homes NSW- Location: Parramatta, NSW, AU, 2150- Req ID: 69734**Executive Assistant**:
**Location - Parramatta**

**Employment Type - Full time ongoing position available**

**Salary - Clerk Grade 7/8 - $106,025 - $117,363 per annum plus employer’s contribution to superannuation**

**About Aboriginal Housing Office (AHO)**

The Aboriginal Housing Office (AHO) is a statutory body established under the Aboriginal Housing Act 1998 (NSW) to ensure Aboriginal and Torres Strait Islander people have access to affordable, quality housing.

The AHO is governed by an all-Aboriginal Board, which provides advice to the Minister for Housing in NSW. In addition, the AHO manages and coordinates an annual capital works program, along with developing and implementing financial and resourcing strategies.

**Your role**

The Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Senior Executive/s and the Chief Executive Officer (CEO) achievement of organisational objectives.

**What you’ll do**

As part of the office of the AHO Chief Executive you will:

- Act as the first point of contact to the CEO, exercising confidentiality and discretion, triaging issues, prioritising and appropriately referring matters to staff to effectively manage the CEO’s time.
- Manage the CEO’s diary, records and correspondence, coordinate travel arrangements and schedule and support meetings, catering or other hospitality arrangements to facilitate the effective management of the Senior Executive/s operational area.
- Prepare, coordinate and review high level communication including submissions, briefing notes and correspondence, to respond to issues and enquiries
- Provide secretariat support for the CEO’s office regularly liaising with the executive team and committees to coordinate meetings, agendas, minutes and ensure the efficient flow of information.
- Support the successful operation of the office by answering and screening telephone calls and other inquiries in a professional and responsive manner, including managing incoming and outgoing correspondence, records, systems and databases.
- Prepare, collate and coordinate reports, advice and briefings on complex policy and operational matters to support informed decision making and planning.
- Develop, implement, maintain and monitor office management and administrative systems including data storage and retrieval and maintain the filing system to allow data to be accessed efficiently
- Undertake other administrative projects as required, including research and collating information to assist in identifying emerging trends for the notice of the Chief Executive Office.

You'll work as part of a team of small team which consists of working hand in hand across the AHO Executive Office and the AHO Executive Leadership Team. You’ll be working in an environment that is as equally passionate as it is fast paced. You will need a high level of autonomy and a strong ability to self-diagnose and direct work within the office of the AHO Chief Executive. While being a clerk grade, this role carries a high level of influence across the business and we are looking for someone who can assert themselves with empathy, emotional intelligence is key.

**What we’re looking for**
- An individual with a strong and demonstrated understanding of the complexities and opportunities of working within Aboriginal communities in NSW.
- Someone who is able to balance competing interests and priorities seamlessly, whilst remaining diplomatic to the needs of the business.
- Someone who is able to demonstrate working across a large team, achieving successful outcomes and positive relationships.

Download the role description.

**What We Offer**

We offer a variety of benefits, including:

- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

**We do work that really matters**

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 3 targeted questions below with a brief outline on how you meet the requirements of the role:

- Please demonstrate your understanding and experience of working alongside Aboriginal communities in NSW.
- Describe a time in a professional environment where you were juggling