Archive Officer

**Archive Officer**:
**Job no**: 497970

**Work type**: Permanent Full Time

**Classification**: Band 5 ($74,858- $84,918 pa)

**Categories**: Information Technology

**Create our future together at the City of Greater Geelong**
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit **apply** - we’d love to meet you

**About the role**
As the Archive Officer, you will supervise and conduct the archive management program, projects and processes, to ensure proper transfer / sentencing / disposal of physical and digital records holdings in accordance with the Public Records Office Victoria (PROV) Disposal schedules.

Key responsibilities include:

- Interpret the retention and disposal authorities for sentencing records and liaise with team members / line management when unclear.
- Assess and make recommendations to improve the management of archival holdings both physical and digital.
- Assist the Information Management Operations team with processing daily requests for archival materials, including communicating with the requestor to clarify details, research and retrieval of archival records.
- Provide supervision, direction and training to staff and contractors on the archive management processes.
- Manage the records disposal process which includes the identification of records due for destruction, communicating this to each relevant Department, and getting appropriate approval for disposal.
- Conduct disposal holds when directed by line management.
- Liaise with Council’s secondary storage provider and PROV to ensure the proper management and retrieval of records.
- Adhere to all Council’s policies and procedures relevant to this position.
- Carry out other duties as deemed reasonable and appropriate to the role as directed from time to time.

**About you**
To be successful in this role, you will have a qualification at tertiary level in Records or other Information Management related area or equivalent relevant experience within the Archives / Records Management field.

Essential Experience:

- Experience in the field of Records / Archiving and having a sound understanding of related practices including the ability to sentence, archive, classify/catalogue, index and register records.
- Experience in and understanding of relevant legislation for records and electronic document management, especially the Retention and Disposal Authorities relevant to local government records.
- A proven ability in prioritising work and meeting strict deadlines.
- The ability to work independently as well as in a team environment.
- A commitment to the delivery of high quality customer service and make recommendations for solution implementation using continuous improvement methods.
- High level of communication and problem solving skills.
- The ability to undertake the physical activities involved in archival duties.
- Experience in Local Government is desirable.

**A career with us**
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.

Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.

We offer:

- flexible work arrangements including RDO options in specified work areas
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments