Executive Support Officer

4 days ago

Brisbane, Australia Communities, Housing and Digital Economy Full time

**As Executive Support Officer you will**:

- Coordinate and manage the GM's diary, including travel arrangements and calendar coordination, to ensure that the GM's time is coordinated and used effectively.
- Organise and schedule resources, room setup and catering, for the GM, to ensure meetings can be conducted in a timely and professional manner.
- Review and code the ESO's corporate credit card, to ensure that all returns are completed and delivered to the Finance department in timely manner.
- Coordinate the GM's response to internal and external business requests and approvals, to ensure sign off processes are adhered to and completed in a timely manner.
- Format and proof the GM's presentation and workshop resources, to ensure that professional information is delivered on behalf of Smart Service.
- Record, prepare and distribute agendas, papers and minutes from executive meetings (e.g. board and committee) to ensure the accurate and timely dissemination of information to relevant parties.
- Maintain, accurately record and appropriately store information on behalf of the GM, to ensure the effective management and retention of information in line with departmental requirements.
- Develop and maintain relevant standard operating procedures in relation to the Executive Support Officer role, to ensure work procedures are clearly documented.
- Support the effective preparation, quality assurance, and delivery of documentation, across Smart Service, to meet departmental and ministerial standards.
- Liaise, correspond and negotiate with internal and external stakeholders on behalf of the GM, to ensure that the GM and Smart Service are represented in a professional, effective and efficient manner.
- Liaise and communicate with the Governance and Reporting team, and respond to departmental and ministerial requests, to ensure that executive requirements are met.
- Liaise with and support the Branch Support Officer network to ensure effective operation of Smart Service Leadership Team.
- Maintain own professional knowledge of current government structures and requirements, in order to support the General Manager.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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