Executive Support Officer
7 days ago
The roleReporting to the Chief Mental Health Alcohol and Other Drugs Officer, this role provides high quality, timely and professional administrative functions and executive support. You will:
- Provide face to face and 'virtual' support to a very busy executive office
- Undertake diary management, coordination of bookings, management of meeting materials and briefing notes, secretarial support, inwards/outwards and organising catering, equipment, travel and transport
- Assist in the management of office correspondence and preparation of briefing notes, submissions, Ministerial and general responses on behalf of office
- Maintain effective relationships with senior stakeholders and executives
- Coordinate compliant and timely completion of human resource, payroll, recruitment and finances processes
- Assist with designated projects and related reporting
**The successful personTo be considered for this role, you will**:
- Have demonstrated experience in providing all levels of support to a senior executive within a large, busy and challenging work environment
- Enjoy working autonomously and providing some virtual support or decision making if your senior leaders are not in the office
- Have proven competence providing administration and secretariat support
- Be comfortable with all the Microsoft Office Suite, particularly diary management using Outlook as well as Microsoft Excel and Word
- Have a proven ability to 'juggle' and comprehensively manage an ever-changing calendar and demanding executive schedule
- Have excellent interpersonal skills and ability to deal professionally with sensitive and confidential issues that arise
About usThe Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.
The Clinical Excellence Queensland (CEQ) mission is to partner with health services, clinicians and consumers to drive measurable improvement in patient care through continual pursuit of excellence. CEQ is committed to a client-first approach. Through building strong relationships and understanding the needs and aspirations of our clients, we are best able to achieve our mission.
**Benefits**:
- A fast-paced, challenging and supportive environment
- Competitive salary + generous superannuation and leave loading
- Flexible working arrangements
- Diverse work culture
- Career training and development
-
AO4 Executive Support Officer
1 week ago
Brisbane, Queensland, Australia Randstad - Business Support Full time $60,000 - $90,000 per yearAs an Executive Support Officer, you will be responsible for:Executive Administration: Provide comprehensive administrative and secretarial support, including managing a complex calendar, screening calls, and prioritising correspondence.Meeting and Event Coordination: Arrange appointments, meetings, and conferences, including booking venues, coordinating...
-
Executive Support Officer
3 days ago
Brisbane, Australia Queensland Government Full time**As the Executive Support Officer, you will**: Provide confidential executive administrative and business support to the Executive Director, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events. Coordinate the flow of correspondence...
-
Executive Support Officer
2 weeks ago
Brisbane, Australia Communities, Housing and Digital Economy Full timeThe position requires sound executive administration capabilities, skill, and experience. **This role will**: - Provide confidential executive administrative and business support to the Deputy Director-General, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions,...
-
Executive Support Officer
2 weeks ago
Brisbane, Australia Queensland Health Full timeThe role The Executive Support Officer to the Chief Nurse Officer plays a pivotal role in ensuring seamless operations within the Office of the Chief Nurse Officer (OCNO). Upholding stringent service quality standards and health and safety protocols, this position orchestrates and delivers confidential executive and secretarial support to the Chief Nurse...
-
Executive Support Officer
3 days ago
Brisbane, Australia Environment and Science Full time**As the Executive Support Officer, you will**: - Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. - Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system...
-
Executive Support Officer
2 days ago
Brisbane, Australia Queensland Police Service Full timeManage the administrative operations of the Office of State Discipline and provide the Assistant Commissioner and other senior officers in the Executive Unit executive support, including preparing itineraries, travel arrangements and corporate card management. - Coordinate and facilitate forums and committees, including the delivery of professional...
-
Executive Support Officer
1 week ago
Brisbane, Australia Environment and Science Full timeYour daily tasks will often change depending on the priority of the business, but expect a fast paced, inclusive working environment that revolves around providing business support services. This includes Human Resources and Finance services, such as providing advice, staff appointments, processing forms/invoices, reporting and additional projects. You will...
-
Executive Support Officer
1 week ago
Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full timeKey responsibilities of this role - Manage the Executive Director's diary, including the organisation of appointments, meeting and briefing papers, accommodation, and travel arrangements. - Assist in the provision of high level executive support and coordination of information and advice to the Executive Director to assist in the effective functioning of the...
-
Executive Support Officer
1 week ago
Brisbane, Australia Office of Industrial Relations Full timeAs the Executive Support Officer, you will be responsible for managing the efficient progression and quality assurance of all executive correspondence (i.e. Ministerial and departmental correspondence, briefing notes and memos) and providing comprehensive executive support to the Executive Director, Business and Corporate Services (BCS). This role also...
-
Executive Support Officer
1 week ago
Brisbane, Australia Queensland Government Full time**In the role of Executive Support Officer, your primary role will be to support the Executive Director of RC&E. You will also be responsible for fostering relationships across RC&E, LTSR and associated stakeholders. Some of the key responsibilities will include: - Provide accurate, confidential and timely comprehensive support to the Executive Director,...
