Compliance Officer

7 days ago

Mulgrave, Australia City FM Australia Full time

City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partner - Coles.
**THE OPPORTUNITY**:
We’re seeking a detail-focused and highly organised Compliance Officer to join our Asset & PPM (Planned Preventative Maintenance) team. In this role, you will manage compliance documentation and ensure regulatory standards are met across Coles Supermarkets, Coles Liquor, and Target locations.
You’ll be responsible for maintaining compliance registers, managing workflows for certifications, and providing administrative support across a wide range of essential services, from fire safety to lift certification. This role is critical in ensuring our operations meet all regulatory and internal audit requirements.
**Key Responsibilities**:
Compliance Management
- Maintain up-to-date registers of certifications and compliance documents across multiple sites.
- Track expiry and renewal dates to ensure uninterrupted compliance.
- Ensure documentation is accessible for internal teams and stakeholders.

Workflow Coordination
- Coordinate compliance processes with internal teams, subcontractors, and external authorities.
- Manage documentation approvals and payment of certification/registration fees.
- Arrange fire interface tests and essential services audits as required.

Administrative Support
- Respond to general asset and maintenance inquiries.
- Provide daily administrative support across the asset and maintenance team workload.

**To be successful you will need**:

- Certificate III/IV in Commerce, Management, or Asset Maintenance - Highly Preferred.
- Minimum 3 years' experience in office administration - Essential.
- Experience with document management - Preferred.
- Basic to intermediate Excel skills - Essential.
- Strong organisational and communication skills.
- Ability to manage multiple deadlines with attention to detail.
- Full Australian working rights.

**What we offer**:

- Fulltime permanent role.
- Hybrid working model (WFH 2 days a week)
- Free onsite parking when in office.
- Work within a growing FM organisation and a supportive team.

If you would like the opportunity to be part of a growing Australian Facilities Management business, we would love to hear from you. Please send your updated resume to apply, only short listed will be contacted by phone.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. We provide a challenging and rewarding environment with ongoing professional development for all our Team Members.
City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.

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