Program Support Co-ordinator

2 weeks ago

Sydney, Australia Thales Full time

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

**The role**:
Great opportunity for a **Program Support Coordinator **to join our team based in Garden Island (Woolloomooloo). The primary objective of this role is to support Program Bids and Project activities with a particular focus on the coordination and support aspects within the Program Office and the PMO.

In this role you will be coordinating the Program Office activities, maintaining the p rogram controls weekly/monthly cycle drumbeat in coordination with the PMO to enable required routine deliverables to be delivered on time with a thorough working knowledge on project management structures and baselines. This could cover any or all PMO related disciplines ( Planning & Scheduling, Cost/Schedule Analyst, Risk & Opportunity, Document Control, Project /Contract/Subcontract Administration, Stakeholder Management, etc) as well as administrative tasks depending on the defined p rogram perimeter.

Responsibilities will include;
- Provide support to the Bid Manager in the management of the bid document production process through the provision of appropriate services and management tools.
- Administer the Bid Management System/SharePoint (or other document repository or collaboration) site including providing access, advice and training of users and maintenance of best practice.
- Provide administrative support for multiple projects involving engineering development and lifecycle support
- Data management - maintain a customer records and file management system for each project including correspondence and project documents ( e.g. PLM, IPESA), in accordance with data management processes.
- Assistance with the production of regular Dashboards, Metrics, Project Status Reports, and CSR reports.
- Participation in and minute/action taking for, department, team, project, project review (MPR & QPR) and customer meetings..
- Co -ordinate business functions, including formal invitations, catering, venue and equipment arrangements.
- Co -ordinate client/customer visits, including accommodation, catering, external activities, venue and equipment arrangements (as required)

**How about you?**
- Qualifications in Business Administration, Engineering, Tafe Certificate or equivalent experience.
- PMO experience with an understanding of Earned Value concept and Office Administration
- Excellent team player able to bring positive and helpful spirit
- Excellent written and oral c ommunications
- Correspondence and Configuration Management and travel organisation experience desirabl e

**Good to Know**

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

Prior to offer you’ll complete a pre-employment police and medical.

Wellbeing matters at Thales, and where possible we encourage flexible working.

  • Marketing Co-ordinator

    1 week ago

    Sydney, Australia Saunders Lynn and Company Full time

    Head start marketing Co-ordinator role - Near Parramatta - $ 60,000+ Super pro rata (6 months contract) **This organisation has lots of work to do and needs a capable marketing assistant to help get the marketing programs back up to speed!** This is an opportunity to do a deep dive in marketing communications (DIY using Adobe Indesign) or briefing and...

  • Portfolio Analyst/program Co-ordinator

    6 days ago

    Sydney, Australia Hawksworth Full time

    8 month contract (with a view to be extended) - $ 700 + super a day - Sydney Hawksworth have partnered with a major **Wealth Management Client to on-board a Project Analyst/Program Co-ordinator. This is an 8 month contract with a view to be extended. The role is based in Sydney (Hybrid work environment)** This is a great time to join the team as they are...

  • Office Co-ordinator/supervisor

    2 weeks ago

    Sydney, Australia LUXXE Outsourced Hotel Services Full time

    **Benefit from comprehensive training programs**: - ** Join a company that focusses on a positive, supportive and inclusive work culture**: - ** Be rewarded for your hard work and dedication!** **About Us...** **LUXXE Outsourced Hotel Services** is a home-grown Australian boutique services company operating in Melbourne, Canberra, Sydney, Western Sydney,...

  • Office Co-ordinator/supervisor

    2 weeks ago

    Sydney, Australia LUXXE Outsourced Hotel Services Full time

    **Benefit from comprehensive training programs**: - ** Join a company that focusses on a positive, supportive and inclusive work culture**: - ** Be rewarded for your hard work and dedication!** **About Us...** **LUXXE Outsourced Hotel Services** is a home-grown Australian boutique services company operating in Melbourne, Canberra, Sydney, Brisbane,...

  • Leasing Co-ordinator

    4 days ago

    Sydney, Australia Australian Bureau of Meteorology Full time

    APS Level 5, Non-ongoing - $84,228 - $91,809 + 15.4% super - Adelaide, Brisbane, Cairns, Canberra, Darwin, Hobart, Melbourne, Perth or Sydney The Australian Government is investing around $230 million over the next 10 years in flood warning infrastructure in Australia's highest flood risk areas. This investment will enable the Bureau to simplify ownership...

  • Service Centre Case Co-ordinator

    2 weeks ago

    Sydney, Australia Bupa Full time

    Bupa is an international healthcare group which has been committed to a purpose of longer, healthier, happier lives and making a better world for more than 70 years. In Australia and New Zealand, Bupa supports more than 5 million customers through a broad range of health and care services including health insurance, aged care, rehabilitation, dental,...

  • Health Safety

    2 weeks ago

    Sydney, Australia Safety People Full time

    Flexible Hybrid model - Lead the way in implementing and maintaining safe practices - Perm Fulltime **Health Safety and Environment Co-ordinator** Are you looking for a great chance to become a part of an Industry Leading organisation? Supporting a team's journey towards fostering a culture of safety excellence and advancing your career in Risk Management?...

  • Office Co-ordinator

    2 weeks ago

    North Sydney, Australia Innovior Pty. Ltd. Full time

    **Do you want to join a fast paced, entrepreneurial digital transformation consultancy?**: - **Do you want a varied role where you are key to bring the team together**: - **Based in North Sydney with exceptional views over Sydney harbour** Look no further. At Innovior, you’ll receive the support you need to excel - and the freedom to make your...

  • Scientific Services Co-ordinator

    2 weeks ago

    Sydney, Australia The Garvan Institute of Medical Research Full time

    The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands...

  • Workplace Co-ordinator

    2 weeks ago

    Sydney, Australia Reserve Bank of Australia Full time

    Workplace Co-ordinator What the role will do: - Induct new team members into workplace related activities- Maintain a safe, clean and well-maintained work environment- Ensure operational efficiency in workplace services and soft facilities management- Act as an Emergency Warden and First Aider (NOT REQUIRED for TEMP ROLE)- Support internal engagement...