Facilities Administration Coordinator

5 days ago

Sydney, Australia ResMed Full time

The Operations team partners closely with ResMed’s five business leaders to understand their needs then providing a variety of products and services to help them meet those needs including Customer and Technical Services, Global Quality Assurance and Regulatory Affairs, Supply Chain, manufacturing, logistics and distribution. Focused on enabling new product introduction and operating excellence, our team strives to improve time to market for new products and services, improve efficiencies in our cross-functional processes, and improve our supply chain through digitization and automation to increase value add to our customers.
- Fixed term, 1Year Contract
- Location: Bella Vista

Let’s talk about the role
- Provide administrative and clerical support to Facilities Management team.
- Monitor, respond to and triage service requests received via an IWMS (Planon). Schedule and assign work orders to internal FM team and external trades.
- Ensure good customer satisfaction, provide timely and quality service delivery and follow-ups to requests raised.
- Coordinating procurement activities for the team; sourcing, raising and coordinating the progress of purchase requisitions, orders and invoices.
- Reconcile service dockets/receipts/invoices; maintain expenditure spreadsheets.
- Assist with inventory management, data entry in business systems and preparations of various reports
- Act as a point of contact for suppliers and stakeholders related queries.
- Assist Facilities Managers to maintain compliance with all requirements of the Quality, WH&S and Environmental Management Systems.
- Departmental 5S housekeeping.
- Assist with the preparation and maintenance of budgets, procedures, checklists and templates.
- Document creation, file management and archiving of hard copy and electronic documents.
- Develop and maintain a library of suppliers’ catalogues, reference manuals and other technical information.
- Develop and maintain Facilities Management intranet site.
- Assist with management of space and asset data within IWMS.
- Carry out research for benchmarking and technical solutions.
- Perform other duties, responsibilities and special projects as assigned and as skills and experience permit.

Let’s talk about you
- Previous experience in a similar role within Facilities Management in a corporate environment preferred
- Sound knowledge of building services and property management operations
- Experience with a computerised work order management system is desirable
- Strong organisational and time management skills and an ability to manage competing priorities
- Positive can-do attitude, motivated team player with a problem-solving attitude and great attention to detail
- You are computer savvy, skilled in MS Office suite and other software, have demonstrable technical aptitude and are solution focussed.
- Excellent communication skills and ability to build and maintain strong working relationships.

  • Facilities Administration Coordinator

    1 week ago

    Sydney, Australia CBRE Full time

    **Facilities Administration Coordinator** **Job ID** - 229668 **Posted** - 19-Sep-2025 **Service line** - Advisory Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Sydney - New South Wales - Australia - **Start your career in Property with a premium national client; Charter Hall**: - ** Join a supportive,...

  • Facilities Administrator

    7 days ago

    Sydney, Australia Capstone Full time

    Responsible for an international investment group's Sydney office - Administrtion & Facilties Management - Formative Facilties Management opportunity - Great $ This is an opportunity to work for a Global Real Estate, Projects & Facilities Management organisation, as the site representative for one of their high-end corporate clients. **Facilities...

  • Facilities Coordinator

    7 days ago

    Sydney, Australia Australian National Maritime Museum Full time

    APS 5 - TRP $83,351 - $89,558 - Attractive employee benefits including 15.4% superannuation - Australia’s leading museum located waterside in beautiful Darling Harbour The Australian National Maritime Museum (ANMM) are seeking a highly energised, and dynamic expert to join our team as a Facilities Coordinator! The Facilities Coordinator is responsible for...

  • Facilities Coordinator

    6 days ago

    Sydney, New South Wales, Australia Parratech Group Pty Ltd Full time $60,000 - $80,000 per year

    Job Role:The Facilities Coordinator ensures Parratech's facility remains safe, well-maintained, and ready for production. The role involves coordinating day-to-day maintenance and repairs, managing contractor access and approvals, and maintaining essential documentation such as permits and inspection reports. By working closely with internal stakeholders,...

  • Facilities Administrator

    5 days ago

    Sydney, Australia Talent Web Full time

    Permanent Role - Sydney CBD Location - $75K Inc Super - **Permanent Role**: - **Sydney CBD Location**: - **$75K Inc Super** **The Client**: Our client is a leading global real estate company with a strong presence in Australia. They are seeking a Facilities Administrator to join them on a well-known Commercial portfolio. This role will provide you with...

  • Facilities Administrator

    1 week ago

    Sydney, Australia BGIS Full time

    **Facilities Administrator** **Location**:Sydney CBD **Client**:Government Client **Employment Type**:Part-Time (3 days per week, Onsite) **Competitive Salary + Benefits** **About the Role** We are seeking a detail-oriented **Facilities Administrator**to support our contract team in a **government client**environment. This part-time role, based **onsite...

  • Facilities Coordinator

    1 week ago

    Sydney, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 185652**Posted** - 20-Sep-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Facilities Management, Property Management **Location(s)** Sydney - New South Wales - Australia **Opportunity to develop your FM skills working for a global leader in Property** **Join a collaborative...

  • Facilities Coordinator

    7 days ago

    Sydney, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 231315 **Posted** - 29-Jul-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Sydney - New South Wales - Australia - **New Global financial institution client.**: - ** Fast-paced coordinator role within a corporate environment**: - **...

  • Facilities Coordinator

    2 weeks ago

    Sydney, Australia Cushman & Wakefield Full time

    **Job Title** Facilities Coordinator **Job Description Summary** Join Cushman & Wakefield as a Facilities Coordinator supporting one of Australia’s leading energy clients. This is a dynamic, client-facing role based onsite at 200 George Street Sydney, where you’ll play a key part in keeping operations seamless, safe, and efficient. About the role As...

  • Workplace Coordinator

    5 days ago

    Sydney, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...