Facilities Administration Coordinator

2 days ago

Sydney, Australia ResMed Full time

The Operations team partners closely with ResMed’s five business leaders to understand their needs then providing a variety of products and services to help them meet those needs including Customer and Technical Services, Global Quality Assurance and Regulatory Affairs, Supply Chain, manufacturing, logistics and distribution. Focused on enabling new product introduction and operating excellence, our team strives to improve time to market for new products and services, improve efficiencies in our cross-functional processes, and improve our supply chain through digitization and automation to increase value add to our customers.
- Fixed term, 1Year Contract
- Location: Bella Vista

Let’s talk about the role
- Provide administrative and clerical support to Facilities Management team.
- Monitor, respond to and triage service requests received via an IWMS (Planon). Schedule and assign work orders to internal FM team and external trades.
- Ensure good customer satisfaction, provide timely and quality service delivery and follow-ups to requests raised.
- Coordinating procurement activities for the team; sourcing, raising and coordinating the progress of purchase requisitions, orders and invoices.
- Reconcile service dockets/receipts/invoices; maintain expenditure spreadsheets.
- Assist with inventory management, data entry in business systems and preparations of various reports
- Act as a point of contact for suppliers and stakeholders related queries.
- Assist Facilities Managers to maintain compliance with all requirements of the Quality, WH&S and Environmental Management Systems.
- Departmental 5S housekeeping.
- Assist with the preparation and maintenance of budgets, procedures, checklists and templates.
- Document creation, file management and archiving of hard copy and electronic documents.
- Develop and maintain a library of suppliers’ catalogues, reference manuals and other technical information.
- Develop and maintain Facilities Management intranet site.
- Assist with management of space and asset data within IWMS.
- Carry out research for benchmarking and technical solutions.
- Perform other duties, responsibilities and special projects as assigned and as skills and experience permit.

Let’s talk about you
- Previous experience in a similar role within Facilities Management in a corporate environment preferred
- Sound knowledge of building services and property management operations
- Experience with a computerised work order management system is desirable
- Strong organisational and time management skills and an ability to manage competing priorities
- Positive can-do attitude, motivated team player with a problem-solving attitude and great attention to detail
- You are computer savvy, skilled in MS Office suite and other software, have demonstrable technical aptitude and are solution focussed.
- Excellent communication skills and ability to build and maintain strong working relationships.

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