Facilities Administrator

7 days ago

Sydney, Australia BGIS Full time

**Facilities Administrator**

**Location**:Sydney CBD
**Client**:Government Client
**Employment Type**:Part-Time (3 days per week, Onsite)
**Competitive Salary + Benefits**

**About the Role**

We are seeking a detail-oriented **Facilities Administrator**to support our contract team in a **government client**environment. This part-time role, based **onsite in Sydney CBD**, is ideal for an organized professional looking to contribute to a high-performing facilities management team.

As a **Facilities Administrator**, you will be responsible for managing administrative tasks, coordinating contract documentation, supporting contractor management, and ensuring compliance with workplace policies.

**Key Responsibilities**
- General administration, including **filing, photocopying, handling calls and queries, and preparing correspondence**:

- Assisting with **contract documentation**such as manuals, plans, reports, and meeting minutes
- Supporting **contractor management**and liaising with stakeholders
- Managing the **Computerised Maintenance Management System (CMMS)**for preventative and reactive work
- Processing **incoming invoices**accurately and efficiently
- Ensuring compliance with **OHS and environmental policies and procedures**

**About You**
- Experience in a **similar administrative role**:

- Knowledge of **QA, OH&S, and environmental systems**:

- Strong **problem-solving skills**and ability to adapt to change
- Excellent **written and verbal communication skills**:

- Proficiency in **Microsoft Office Suite**, including Word, Excel, and Outlook
- Ability to generate **high-quality reports**

**Preferred Skills (Desirable but Not Essential)**
- Experience in **facilities management, building services, or engineering**:

- Knowledge of **Computerised Maintenance Management Systems (CMMS)**:

- Training in **HSEQ and QA-related disciplines**

**Qualifications**

**Essential**:

- Minimum **Higher School Certificate or equivalent**:

- Formal qualifications in **Administration or Management (Diploma or Certificate equivalent)**

**Desirable**:

- Additional training in **HSEQ or QA disciplines**

**Our Key Benefits Include**

✔ **Exposure to a Diverse Facilities Management Landscape**
Work across various sectors, gaining valuable experience and broadening your skill set.

✔ **Comprehensive and Structured Training**
We invest in your professional growth with thorough training programs designed to enhance your expertise.

✔ **Close-Knit, Professional, and Supportive Team Environment**
Join a team that values collaboration, mutual support, and a friendly workplace atmosphere.

✔ **Reward and Recognition Program**
Hard work doesn’t go unnoticed. We appreciate and reward dedication and excellence.

✔ **Opportunities for Engagement**
Get involved in social, CSR, and other committees to make a meaningful difference and contribute to our community.

✔ **Diversity and Inclusion**
We are proud to promote a diverse and inclusive work environment. In **2024, BGIS was awarded Work180’s Most Improved Company for Gender Diversity**. Additionally, **3% of BGIS APAC employees identify as Aboriginal and Torres Strait Islander**.

✔ **Community Engagement**
All permanent and fixed-term employees are entitled to **two paid volunteer days (16 hours) per year**.

✔ **Recognition and Awards**
In **2023, BGIS APAC won nine prestigious industry awards**.

✔ **Best Places to Work**
Recognized in the **2024 AFR BOSS Best Places to Work**, securing **3rd position**.

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