Project Support Officer

**Company Description** Every institution values excellence. What matters most is why.**
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

**Why?** Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.
**Job Description** About the Opportunity**

The Project Support Officer position is part of the Major Projects & Planning team and works closely with Development Managers, Project Managers, Engineers, Planning, Design and Construction (PD&C), and Campus Facilities.

Under general direction, this position is responsible for providing administrative assistance and support to an element’s day to day operations.

**Key Responsibilities**
- Provide comprehensive administrative support to the Major Projects & Planning team, including calendar management, meeting coordination, minute taking, correspondence handling, records management, and process improvement.
- Manage procurement and financial transactions using the University’s finance systems, including processing purchase orders, invoices, and payment requests.
- Assist in developing and maintaining financial tools for project budgeting and expenditure tracking, including forecasting and reporting.
- Support contract administration by maintaining accurate project records and documentation in collaboration with the Senior Development Manager.
- Contribute to procurement activities by assisting with the setup and monitoring of tenders via the Vendor Panel system.
- Assist with day to day project activities such as data entry, document preparation, report formatting, and presentation creation.
- Maintain and update online content, including SharePoint and web pages, while identifying opportunities for efficiency improvements.
- Provide guidance on standard policies and procedures, and contribute to the development of new practices to support effective project delivery.
- Liaise with internal departments and external stakeholders to ensure smooth communication and collaboration.

**About you**
- The occupant of this position will hold a minimum of an associate diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.

**What we can offer**

This is full time, two year fixed term opportunity based at Brisbane South (Nathan). As Griffith is a multi-site University you may be required to work across other locations.

HEW 5 Salary - Base range - $79,705.10 - $89,416.39 + 17% super. Full package range - $93,255.63 - $104,617.18.
**Additional Information** Why join Griffith?**

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

- Wide range of Learning and Development opportunities
- Mix of on campus and work from home options available and a supportive work environment
- Salary packaging options and corporate health discounts
- Generous leave entitlements including paid parental leave and leave loading
- Support with future learning opportunities through our educational staff assistance scheme
- Opportunities for internal mobility
- Health Safety and Wellbeing initiatives - on campus Gym facilities

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

**How to apply**
- A covering letter outlining your suitability for the role, please refer to the qualifications above and the position description.
- Current curriculum vitae/resume including full contact details