Contracts Support Officer

**Company Description**
**_
Every institution values excellence. What matters most is why._**
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

**Why?** Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

We are currently seeking a Contracts Support Officer to assist the Contracts Manager. This role involves a range of administrative duties, such as scheduling meetings, handling correspondence, taking minutes, and drafting contract-related documents.

Key Responsibilities:

- Provide administrative and quality assurance support for contract-related activities, including monitoring and advancing associated timelines.
- Ensure compliance with Griffith University Procurement Policy and the Queensland Procurement Policy (QPP).
- Maintain a comprehensive database of contracts, including updating certifications and licenses.
- Prepare and finalise contract variations.
- Maintain a list of upcoming contracts and their implementation timelines.
- Assist in monitoring budget expenditures and invoicing using the University’s finance and asset management systems.
- Perform financial administrative duties, such as reviewing and approving invoices, raising purchase orders, submitting invoices for payment, and handling invoice queries.
- Monitor and review supplier performance to ensure adherence to contractual obligations, including timely report submissions, meeting KPIs, and conducting spot audits (e.g., CMMS, contractor inductions).
- Review and approve labour hour alterations (RTCs) submitted by external contractors.
- Maintain Power BI reports related to statutory maintenance and aged/incomplete work requests.
- Engage with the Operations/Facilities Management Team regarding any non-compliances or contractor issues.
- Perform general administrative duties, such as taking meeting minutes, maintaining documents and folders on the Contract SharePoint, and updating spreadsheets

**About you**
To be successful in this role, you will have:

- An Associate Diploma level qualification with relevant work experience or an equivalent combination of relevant experience and/or education/training in Finance, Procurement, and/or Contract Administration.
- Strong interpersonal and written communication skills.
- Excellent organisational skills and the ability to manage competing priorities.

**What we can offer**

As Griffith is a multi-campus University you may be required to work across other campus locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

**Salary Range**
The full time equivalent base salary will be HEW Level 5 range $77,761 - $87,235 per annum + 17% superannuation. The total FTE package will be in the range $90,981 - $102,065 per annum.
**Additional Information** Why join Griffith?**
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

- Wide range of Learning and Development opportunities
- Mix of on campus and work from home options available and a supportive work environment
- Salary packaging options and corporate health discounts
- Health Safety and Wellbeing initiatives - on campus Gym facilities

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

**How to apply**
- A covering letter outlining your suitability for the role (please refer to the _About You_ section above and the position description)
- Current curriculum vitae/resume including full contact details