Project Contract Administrator

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You'll find we're about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you'll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

About the Opportunity

Campus Life Capital Works and Minor Projects (CW&MP) plan and deliver new-built assets, refurbishments to existing facilities and replacements or upgrades of services infrastructure across all of Griffith University's campuses. The projects and client portfolios are diverse, and range in value and complexity, delivered through various contractual engagements.

You will be supporting the delivery of Griffith's infrastructure projects, which includes a new nine-storey flagship building contributing to the future vision of Nathan campus, along with a broad portfolio of projects which provide campus enhancements and renewals including accessibility upgrades and sustainability projects such as multi-campus solar panel installation.

Key Responsibilities

• Provide comprehensive administrative support across the tendering, contract establishment, and contract management lifecycle—including preparing and processing Payment Certificates, Variation Claims, and Extension of Time requests—to ensure timely, compliant payments to contractors and consultants.
• Manage project financial controls by setting up purchase orders in PeopleSoft, reconciling transactions, reviewing, and correcting expenditure allocations, and calculating, lodging, and paying statutory registrations and levies to meet legislative obligations.
• Maintain accurate contract documentation and project records (both in PeopleSoft and Project Online), oversee adherence to established procedures and contractual terms, and escalate any non-compliance issues.

About you

• Demonstrated working knowledge and an understanding of construction contract administration processes and associated financial procedures.
• Direct and recent experience of managing construction contracts.
• Excellent communication and interpersonal skills.
• Possess skills in Microsoft Office Suite of programs and experience in, or the ability to acquire proficiency in, PeopleSoft and Project Management Software

Candidates must have full unrestricted Australian work rights and may be subject to a National criminal history check.

What we can offer

This is a fixed term opportunity until 31/12/2026 based at Nathan. As Griffith is a multi-site University you may be required to work across other locations.

HEW 4 Salary – Base range - $73, $77, % super. Full package range - $86, $90,886.07.

Why join Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives – on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and wherever you're from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith's Modern Slavery Policy.

How to apply

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role, please refer to the qualifications above.
• Current curriculum vitae/resume including full contact details

For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on [email protected]

Closing date: Thursday 10th July @ 11:59pm. All applications must be submitted online.