Executive Assistant

5 days ago

East Melbourne, Australia IXOM Full time

East Melbourne, VIC, AU, 3002
- Permanent
- IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, who ensure safe and reliable access and help industries, businesses and local communities to thrive.

Our products, services and solutions are used across many end markets, including dairy, agriculture, viticulture, electricity, steel, food and beverage, pulp and paper, mining and construction, and water treatment (just to name a few).

We are supported by over 1,300 people globally and our operations span across four continents and nine countries, with headquarters in Melbourne, Australia.

**About your role**

In this role, you will provide executive level support and confidential coordination for the EVP of Manufacturing. You will perform a full range of executive assistant and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders ensuring the smooth and effective administration of the manufacturing business unit.

**Key Responsibilities**
- Manage incoming and outgoing communication, manage logistics for meetings, workshops, events, and functions.
- Assist with preparation of meeting agenda’s, including distribution of agenda and papers for key executive meetings.
- Acting as the point of contact between the executives, internal and external personnel.
- Communicate and maintain meeting schedules.
- Develop and maintain documentation and filing.
- Travel arrangements, both national and international
- Processing corporate expenses, creating purchase orders and processing invoices

**Who are we looking for?**
- Previous experience as an administrative assistant, ideally to a senior leader (we are open to all levels of EA experience)
- Highly organised and professional discretion
- Ability to manage competing priorities and work in a fast paced environment
- High level communication skills, both verbal and written
- Advanced competency in MS Suite
- _Any experience in other systems including Adobe, Concur, SAP, Velocity or FCM is highly regarded _
- _Experience in a manufacturing business, or similar, is highly regarded_

**Benefits at IXOM**

For a start, you'll work for a large global organisation, where you'll not only earn a competitive salary, but you'll also have access to an Employee Assistance Program, a recognition program, and a range of health and wellness benefits and discounts.

Our wellbeing program is second to none, and we offer a range of education assistance and learning resources, as well as secondment and promotion opportunities to help you grow both personally and professionally.

We support what’s important to you by promoting workplace giving, diversity and providing volunteering leave, and, of course, we offer flexible working wherever possible.

**To Apply**

**Our Process**

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

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