Executive Assistant

20 hours ago

East Melbourne, Australia IXOM Full time

East Melbourne, VIC, AU, 3002
- Permanent
- IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, who ensure safe and reliable access and help industries, businesses and local communities to thrive.

Our products, services and solutions are used across many end markets, including dairy, agriculture, viticulture, electricity, steel, food and beverage, pulp and paper, mining and construction, and water treatment (just to name a few).

We are supported by over 1,300 people globally and our operations span across four continents and nine countries, with headquarters in Melbourne, Australia.

**About your role**

In this role, you will provide executive level support and confidential coordination for the EVP of Manufacturing. You will perform a full range of executive assistant and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders ensuring the smooth and effective administration of the manufacturing business unit.

**Key Responsibilities**
- Manage incoming and outgoing communication, manage logistics for meetings, workshops, events, and functions.
- Assist with preparation of meeting agenda’s, including distribution of agenda and papers for key executive meetings.
- Acting as the point of contact between the executives, internal and external personnel.
- Communicate and maintain meeting schedules.
- Develop and maintain documentation and filing.
- Travel arrangements, both national and international
- Processing corporate expenses, creating purchase orders and processing invoices

**Who are we looking for?**
- Previous experience as an administrative assistant, ideally to a senior leader (we are open to all levels of EA experience)
- Highly organised and professional discretion
- Ability to manage competing priorities and work in a fast paced environment
- High level communication skills, both verbal and written
- Advanced competency in MS Suite
- _Any experience in other systems including Adobe, Concur, SAP, Velocity or FCM is highly regarded _
- _Experience in a manufacturing business, or similar, is highly regarded_

**Benefits at IXOM**

For a start, you'll work for a large global organisation, where you'll not only earn a competitive salary, but you'll also have access to an Employee Assistance Program, a recognition program, and a range of health and wellness benefits and discounts.

Our wellbeing program is second to none, and we offer a range of education assistance and learning resources, as well as secondment and promotion opportunities to help you grow both personally and professionally.

We support what’s important to you by promoting workplace giving, diversity and providing volunteering leave, and, of course, we offer flexible working wherever possible.

**To Apply**

**Our Process**

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

  • Executive Assistant

    7 days ago

    East Melbourne, Australia Charterhouse Full time

    **Permanent **full time** position **| Support to Technology Manager**: - **CBD fringe location | Hybrid working conditions | Tram stop right outside**: **Melbourne CBD + Hybrid working flexibility |** **Supportive, open, inclusive culture | $84K + super** **| Tram** **stop** *** **out** **front** **About the company** You will be working with the second...

  • Executive Assistant

    1 week ago

    East Perth, Australia The Perth Mint Full time

    **ABOUT US** Welcome to The Perth Mint, where golden career opportunities await. The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 125 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the...

  • Executive Assistant

    1 week ago

    Burwood East, Australia Emergency Services Telecommunications Authority Full time

    About ESTA We are the Emergency Services Telecommunications Authority (ESTA), the statutory authority providing the critical link between the Victorian community and the State's emergency services agencies. We provide Victoria's 24-hour emergency call-taking and dispatch services, including Triple Zero, for police, fire, ambulance and Victoria State...

  • Executive Assistant

    3 days ago

    East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

    16/12/2024 Full time permanent opportunity $90,000 plus super plus full charitable status salary packaging Commitment to professional development and further learning About JCTS Joint Colleges Training Services Pty Ltd (JCTS) is a joint venture between the Australian College of Rural and Remote Medicine (ACRRM) and the Royal Australian College of General...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Supermarkets Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team** Supporting the General Manager Data &...

  • Executive Assistant

    2 weeks ago

    East Brisbane, Australia Place Estate Agents Full time

    Are you ready to take your career to the next level? An exciting opportunity presents itself for a high performing and hyper organised, experienced Executive Assistant/Real Estate Administrator to work alongside one of Brisbane’s most reputable agents and their team. This Place business is known for being an industry leading agency with a team culture...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team** As shopping continues to evolve, our...

  • Executive Assistant

    1 week ago

    Fairfield East, Australia Komatsu Full time

    Global OEM who will invest in your development with training. - Recognition and awards + Fantastic employee benefits program. - Permanent role with stability | Career development opportunities **The Opportunity**: In this role, you will be responsible for carrying out key company administrative duties for the CEO and Directors, ensuring smooth business...

  • Medical Education Executive Assistant

    1 week ago

    East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

    GP Training Medical Educators Flexible location Full Time 12/11/2024 Work closely with a diverse team offering networking & learning opportunities Leading National Health and Education member-based organisation $102, 147+ super including salary sacrificing options About the role We are seeking an experienced executive assistant to join our team as our...

  • Executive Assistant to The Director of Catholic

    1 week ago

    East Melbourne, Australia MACS Full time

    Position Description Executive Assistant About MACS Melbourne Archdiocese Catholic Schools Ltd (MACS) aims to deliver an outstanding Catholic education that equips young people with the knowledge, skills, and optimism to go forward, live meaningful lives, and to enrich the world around them. MACS, the largest Catholic school employer in Australia, owns...