Executive Assistant

7 days ago

East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

16/12/2024
Full time permanent opportunity
$90,000 plus super plus full charitable status salary packaging
Commitment to professional development and further learning
About JCTS
Joint Colleges Training Services Pty Ltd (JCTS) is a joint venture between the Australian College of Rural and Remote Medicine (ACRRM) and the Royal Australian College of General Practitioners (RACGP). JCTS facilitates shared GP training activities, including Aboriginal and Torres Strait Islander health initiatives, cultural education, mentorship, and registrar housing in remote communities.
About the role
This role reports to the General Manager, providing high-level admin and secretariat support. It contributes to JCTS operations, supporting leadership, fostering teamwork, and managing sensitive issues and time-critical tasks, especially during Board reporting cycles and overlapping workloads.
**As our Executive Assistant, you'll also**:
provide diary management support to the General Manager, ensuring timely documentation for meetings and appointments.
coordinate meetings, manage workflows, and ensure professional handling of correspondence, prioritizing urgent matters confidentially.
assist in preparing Board and committee papers, minutes, reports, and other documents, while supporting travel arrangements and expense processing.
maintain filing systems, support regional administrative needs, and ensure effective communication flow to stakeholders.
Skills & Experience
Previous executive assistant experience supporting C-level management and managing Board, sub-committees, and working groups.
Strong planning, organisational, and multitasking skills with a commitment to customer service and meeting deadlines.
Excellent written and verbal communication, with experience in preparing reports, minutes, and submissions.
Advanced MS Office skills, excellent attention to detail, discretion, and strong stakeholder engagement at all levels.
Why Join Us?
**Maximise Earnings**: Benefit from full charitable salary packaging.
**Work-Life Balance**: Enjoy flexible hybrid work options.
**Career Growth**: Access a robust Professional Development Program.
**Join a Leader**: Be part of an organisation that values innovation and integrity.
**Professional Satisfaction**: Work with a team who are passionate about training in general practice
How To Apply?
Click the ‘Apply’ button and submit your CV and cover letter as one document.
Please visit our careers page for details on our recruitment process and position descriptions.
Interviews will take place week commencing Monday January 20, 2025.
**Applications Close**: Tuesday January 14, 2025
The RACGP acknowledges the Traditional Custodians of the land and waterways in which we work and live. We recognise their continuing connection to land, water and culture, and pay our respects to Elders, past, present and emerging.

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