Administrative Assistant

Company Description

Today, we are not utilizing resources in a sustainable way. In fact, the world is only 9% circular, meaning much of the Earth’s precious resources are only used once, leaving huge untapped potential for more sustainable resource management. TOMRA provides cutting-edge solutions for optimal resource productivity within the recycling, mining and food industries and is therefore uniquely positioned to shape the Circular Economy, creating demand for this way of thinking in the world. At TOMRA we want to be a thought leader, encouraging a more sustainable way of thinking and inspiring active change around the world.

**Job Description**:
TOMRA is seeking an experienced **Administrative Assistant** to join our team at our main office in **Castle Hill, Australia.**

As the Administrative Assistant, you will be responsible for efficiently managing the day-to-day administrative operations of our business. **Reporting directly to the Managing Director**, you will provide comprehensive support in various areas, including general administration, facility management, marketing and sales support, OH&S, and local IT support.

**Responsibilities**:
Facility and General Administration Tasks:

- Manage the front desk, including handling incoming calls, external visits, deliveries, and maintaining the vehicles register.
- Oversee facility maintenance, security systems, invoice handling, and order and restock stationery.
- Ensure the maintenance and restocking of the kitchen.
- Assist with filing, scanning, and photocopying as needed.
- Coordinate cleaners' schedules and ensure office cleanliness.
- Organize and coordinate office events such as Christmas parties, birthdays, and BBQs.
- Provide secretary support to the Managing Director, including minute-taking, action items, scheduling meetings, and record keeping.

Marketing and Sales Support:

- Assist with trade show stands, including layouts, promotional items, and coordination with exhibit companies.
- Arrange trade show bookings and deliveries of materials, both domestically and internationally.
- Support marketing teams by assisting with advertisements, marketing materials, and printing of brochures and business cards.

IT Local Support:

- Source and purchase mobile phones and other IT equipment.
- Audit and maintain computer hardware to ensure functionality.
- Serve as a contact person for our Global IT Team.

OH&S Responsibilities:

- Schedule, coordinate, and administer OH&S training sessions for employees.
- Ensure compliance with OH&S regulations, policies, and procedures.
- Act as a contact person for HSE reporting to Germany.

**Qualifications**:

- ** Proven work experience (3+ years)** as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite and other relevant software.
- ** Excellent spoken and written English.**:

- ** Australian Citizen or Resident with unrestricted work rights.**:

- Effective written and oral communication skills with both internal and external stakeholders.
- Commitment to delivering high-quality work in adherence to company standards.
- Strong team player with a positive work ethic.
- Effective time management and ability to work within deadlines.
- Demonstrated ownership and accountability for tasks and timely delivery.

Additional Information
**Interested?**

**TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our **organization.**

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