Junior Administrative Assistant

4 days ago

Castle Hill, Australia Extreme Fire Solutions Full time

**Company Overview**:
Extreme Fire Solutions is a leading provider of fire protection and safety solutions, committed to ensuring the safety and security of our clients' properties and assets. With a focus on innovation, reliability, and service excellence, we are dedicated to delivering superior fire protection solutions tailored to our clients' needs.

Extreme Fire Solutions is currently seeking a motivated and detail-oriented Junior Administrative Assistant to join our team. The Junior Administrative Assistant will provide vital support in various administrative tasks related to time tracking, client communication, invoicing, and new site setups. This role is an excellent opportunity for an individual looking to gain valuable experience and grow within a dynamic and fast-paced environment.

**Key Responsibilities**:

- Enter timesheets accurately and efficiently for all staff members, ensuring timely submission.
- Manage client portal uploads and compliance documentation, adhering to client requirements and deadlines.
- Generate runs and schedules for service teams, optimizing efficiency and resource allocation.
- Assist with service invoicing and maintenance invoicing, maintaining accurate records and documentation.
- Support the setup of new sites, including data entry, documentation, and coordination with relevant stakeholders.

**Qualifications**:

- Previous experience in an administrative role or office environment is preferred but not required.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Willingness to learn and adapt to new systems and processes.
- Positive attitude and willingness to work collaboratively as part of a team.

**Benefits**:

- Competitive salary based on experience.
- Comprehensive training and opportunities for professional development.
- Dynamic and supportive work environment with opportunities for growth and advancement.

**How to Apply**:
If you are a motivated individual with a passion for administration and a desire to work in the fire protection industry, we want to hear from you Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining Extreme Fire Solutions as a Junior Administrative Assistant.

**Job Types**: Full-time, Permanent

**Salary**: $42,760.00 - $74,564.28 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office admin: 2 years (preferred)

Work Authorisation:

- Australia (required)

Ability to Commute:

- Castle Hill, NSW 2154 (required)

Work Location: In person

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