Assistant Ministry Administrator

2 weeks ago

Castle Hill, Australia St Paul's Castle Hill Full time

St Paul's Castle Hill
**Location**:Castle Hill, NSW
**Date advertised**: 8th January 2025

**Job Type**:Part time
**Closing Date**:28th February 2024

We are seeking a highly organized and proactive individual to join our team as the** Assistant Ministry Administrator**.

Working closely with the Head of Ministry Administration, this key role will provide comprehensive administrative support across a variety of ministries and church activities, including children’s and youth ministries, events, communications, financial management, and CityAlight operations.

This is a **4 day a week part-time position** based at St Paul’s Anglican Church in Castle Hill. Occasional evening and weekend work may be required to support events and ministry activities. Competitive salary package based on experience.

**Key Responsibilities**:

- Provide administrative support for ministry events, including Easter Camp (children’s camp) and ImpaKCt (youth camp), from registration to post-event communications.
- Communicate key information to parents and guardians regarding ministry activities, events, and updates.
- Handle inquiries from parents/guardians and participants regarding church ministries and activities, ensuring prompt and clear responses.
- Process payments and manage financial documentation for ministry events, ensuring accurate tracking and record-keeping.
- Maintain and update the church database for ministry groups, event registrations, congregant members, and service participants, ensuring data integrity and accuracy.
- Manage new profiles, program registrations, forms, and workflows in the database.
- Provide administrative support for church events such as baptisms, weddings, funerals, and other significant ministry activities, ensuring all operational tasks are handled efficiently.
- Assist with organising and coordinating volunteer teams for ministry and church events.
- Handle music copyright inquiries from individuals and churches, providing information regarding licensing and usage rights for CityAlight’s music catalog.
- Assist with the coordination and management of the church’s calendar, including scheduling events, inputting event information, coordinating team travel, and ministry activities.
- Administer the CityAlight online store, including managing product listings, processing orders, and handling customer inquiries related to the store.

**Key Requirements**:

- Strong organisational skills and ability to manage multiple tasks and priorities efficiently.
- Excellent verbal and written communication skills, with the ability to engage professionally with staff, parents, volunteers, and external contacts.
- Proficiency in Microsoft Office Suite, database management, and event management tools.
- Previous administrative experience in a ministry or church setting is preferred but not essential.
- A detail-oriented and proactive approach to problem-solving, with the ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and a genuine passion for supporting ministry work and church operations.
- Flexibility to work occasional evenings or weekends as required to support ministry events and activities.

**_Please be aware that this job ad was placed and authorised only for the sydneyanglicans.net website._

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