Assistant Ministry Administrator

5 days ago


Castle Hill, Australia St Paul's Castle Hill Full time

St Paul's Castle Hill
**Location**:Castle Hill, NSW
**Date advertised**: 8th January 2025

**Job Type**:Part time
**Closing Date**:28th February 2024

We are seeking a highly organized and proactive individual to join our team as the** Assistant Ministry Administrator**.

Working closely with the Head of Ministry Administration, this key role will provide comprehensive administrative support across a variety of ministries and church activities, including children’s and youth ministries, events, communications, financial management, and CityAlight operations.

This is a **4 day a week part-time position** based at St Paul’s Anglican Church in Castle Hill. Occasional evening and weekend work may be required to support events and ministry activities. Competitive salary package based on experience.

**Key Responsibilities**:

- Provide administrative support for ministry events, including Easter Camp (children’s camp) and ImpaKCt (youth camp), from registration to post-event communications.
- Communicate key information to parents and guardians regarding ministry activities, events, and updates.
- Handle inquiries from parents/guardians and participants regarding church ministries and activities, ensuring prompt and clear responses.
- Process payments and manage financial documentation for ministry events, ensuring accurate tracking and record-keeping.
- Maintain and update the church database for ministry groups, event registrations, congregant members, and service participants, ensuring data integrity and accuracy.
- Manage new profiles, program registrations, forms, and workflows in the database.
- Provide administrative support for church events such as baptisms, weddings, funerals, and other significant ministry activities, ensuring all operational tasks are handled efficiently.
- Assist with organising and coordinating volunteer teams for ministry and church events.
- Handle music copyright inquiries from individuals and churches, providing information regarding licensing and usage rights for CityAlight’s music catalog.
- Assist with the coordination and management of the church’s calendar, including scheduling events, inputting event information, coordinating team travel, and ministry activities.
- Administer the CityAlight online store, including managing product listings, processing orders, and handling customer inquiries related to the store.

**Key Requirements**:

- Strong organisational skills and ability to manage multiple tasks and priorities efficiently.
- Excellent verbal and written communication skills, with the ability to engage professionally with staff, parents, volunteers, and external contacts.
- Proficiency in Microsoft Office Suite, database management, and event management tools.
- Previous administrative experience in a ministry or church setting is preferred but not essential.
- A detail-oriented and proactive approach to problem-solving, with the ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and a genuine passion for supporting ministry work and church operations.
- Flexibility to work occasional evenings or weekends as required to support ministry events and activities.

**_Please be aware that this job ad was placed and authorised only for the sydneyanglicans.net website._



  • Castle Hill, Australia St James' Chapel (St Paul's Castle Hill) Full time

    St James' Chapel (St Paul's Castle Hill) **Location**:Castle Hill, NSW **Date advertised**: 4th December 2024 **Job Type**:Part time, Permanent **Closing Date**:29th December 2024 **St James' Chapel is a congregation of St Paul’s Castle Hill in the Anglicare Retirement Village that exists to provide spiritual support, comfort, joy and hope to mature aged...

  • Ministry Worker

    2 weeks ago


    Dulwich Hill, Australia Employment Plus AU Full time

    Number of Positions Available: 1 - Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is one of Australia’s...


  • Summer Hill, Australia Trinity Grammar School Full time

    Trinity Grammar School **Location**:Summer Hill, NSW **Date advertised**: 16th September 2024 **Job Type**:Temporary/Contract **Closing Date**:3rd October 2024 **2025 part-time Ministry Support Staff (Christian) internship (1 year) supporting day-to-day learning, camps, co-curricular activities and operational aspects of the School.** Trinity’s...


  • Summer Hill, Australia Trinity Grammar School Full time

    Location: - Summer Hill Campus (Junior School)- Employment Type: - CO - Contract- Department: - Chaplain/ Christian Studies Junior School- Closing Date: - 03 Oct 2024Trinity’s professional community provides an environment for student-centred educators to practice and develop their leadership, teaching, pastoral and administrative capabilities, and...


  • Castle Hill, Australia Tomra Full time

    Company Description Today, we are not utilizing resources in a sustainable way. In fact, the world is only 9% circular, meaning much of the Earth’s precious resources are only used once, leaving huge untapped potential for more sustainable resource management. TOMRA provides cutting-edge solutions for optimal resource productivity within the recycling,...


  • Castle Hill, Australia Extreme Fire Solutions Full time

    **Company Overview**: Extreme Fire Solutions is a leading provider of fire protection and safety solutions, committed to ensuring the safety and security of our clients' properties and assets. With a focus on innovation, reliability, and service excellence, we are dedicated to delivering superior fire protection solutions tailored to our clients'...


  • Castle Hill, Australia Sports Clean Full time

    Sports Clean, started in 1999 is a company based in Lane Cove West (soon to be relocating to Castle Hill), that provides synthetic grass maintenance to sporting facilities in NSW and the ACT. Our clients include; schools, councils, and sporting clubs. We are looking for an **Accounts/Administration Assistant** to join our team, primarily the position will...


  • Castle Hill, New South Wales, Australia Castle Hill Bowling Club Full time $40,000 - $60,000 per year

    Administration Assistant & Customer Service Representative Castle Hill Fitness & Aquatic Centre About the Role Are you seeking a dynamic position that offers variety, flexibility, and the chance to be part of a vibrant community hub? Castle Hill Fitness & Aquatic Centre is looking for an enthusiastic and customer-focused individual to join our team as an...


  • Castle Hill, Australia SCCR Restorations Pty Ltd Full time

    We are looking for a Claims Assistant in the Water Damage Restoration industry to join our growing team. We are based in Castle Hill. Great opportunity to join our team and develop your career. This is a casual position two to four days per week. Duties include: Responding to customer enquires Answering calls from suppliers Scheduling Making phone...


  • Castle Hill, Australia SCCR Restorations Pty Ltd Full time

    We are looking for a Claims Assistant in the Water Damage Restoration industry to join our growing team. We are based in Castle Hill. Great opportunity to join our team and develop your career. This is a casual position offering two to three days per week. Duties include: Responding to customer enquires Answering calls from suppliers Scheduling Making...