Administration Assistant

6 days ago

Perth, Australia Contingent Roles at Santos Full time

Work with one of Australia’s leading energy pioneers
- 12-month assignment via Chandler Macleod
- Based in Perth CBD

**About Santos**

Santos is a leading independent producer of oil and gas committed to ever-cleaner energy and fuels production. With operations across Australia, Papua New Guinea, Timor-Leste and North America, Santos has been supplying reliable and affordable energy for over 65 years.

**About the Assignment**

This position is to provide technical and administrative support to the Project Director, their direct reports, and the project team. This role also provides support to the Dorado Project Director and the team which is mínimal.
- Ownership and maintenance of the Barossa SharePoint site including managing access requests and restricted folders.
- Coordinate requirements as specified by meeting owners including reservation of meeting rooms, videoconference set - up and provision of catering.
- Assist with printing and binding technical reports and documents.
- Assist in the preparation and distribution of routine and ad - hoc reports for both internal and external parties.
- Coordinate office space requirements and floor plan.
- Aid in the preparation and submittal of SAP 4 HANA timesheets and Coupa expense reports.
- Coordinate on-boarding of new staff including creating IT and access requests.
- Coordinate domestic and international business travel - air, hire car, accommodation, and visas.
- Liaise with HR and relevant agencies to coordinate overseas mobilisations including arranging flights and couriers for IT equipment.
- Management of travel site and forms portal to ensure lists/workflows are kept up to date.
- Maintain annual leave/travel register for the project team.
- Undertake special administrative projects as requested.
- Provide support and leave cover to other Administration Assistants for general administrative duties.

This assignment is initially offered for 12 months, engaged via Chandler Macleod.

Location for this assignment is Perth CBD.

**About You**
- Minimum 5 years admin experience, ideally with experience with project teams.
- Excellent verbal and written communication skills.
- Competent in Microsoft Office Suite.
- Good organisational skills and ability to prioritise multiple tasks.
- Attention to detail and ability to produce consistently high-quality work within expected time frame for completion.
- Ability to work with minimum guidance/supervision.
- Work process oriented.
- Ability to work effectively under pressure.
- Willingness to take on additional administrative tasks as assigned.

**How to Apply**

To be considered for this assignment you must have current work rights in Australia (i.e., Australian citizenship, permanent residency, or eligible working visa).

We comply with all relevant State, Territory and International Covid-19 laws and health orders, including but not limited to vaccinations, safe travel, and declarations of health. We acknowledge that these laws and health orders will vary and may change over time. We encourage all applicants to check and consider the impact of the relevant laws and health orders on your availability for this assignment and work location.

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