Professional Practice Administration Officer

7 days ago

Fremantle, Australia The University of Notre Dame Australia Full time

**Professional Practice Administration Officer**

**School of **Nursing and Midwifery**, Fremantle Campus**

**HEW 4, Full-time, Permanent Opportunity**

**About the University**

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

**About the role**

This position sits within the School of Nursing and Midwifery and works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the School of Nursing and Midwifery. This position will report to the Professional Practice Coordinator, working under routine supervision.

**Key Responsibilities**
- Provide effective and efficient administrative support within the School of Nursing and Midwifery
- Coordinate meetings, prepare minutes and organise correspondence for meetings.
- Work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
- Provide excellent customer service to students and University stakeholders, ensuring timely communication when responding to queries.
- Support and maintenance of internal databases and registers and management of day-to-day requirements of the school.
- Assisting the Professional Practice Coordinator and Senior Administrative Officer with the administration of policies, procedures, guidelines and forms.
- Liaise with various leaders across the School, University departments, and external stakeholder to ensure collaboration and compliance.

**Selection Criteria**
- Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated administrative experience, preferably in tertiary or other education sectors.
- Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
- Highly developed communication (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion, with a wide range of people both internal and external to the University.
- Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
- Ability to collaborate across multifunctional teams, providing a high level and responsive service.
- Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

**CONTACT US**

**HOW TO APPLY**

Applications close on **6th April 2**023**
- Applicants are expected to have current and valid work rights in Australia._

**Aboriginal and Torres Strait Islander people are encouraged to apply.**
- The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff._

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