Ministerial Office Support Officer

APS Level 6
- Canberra, ACT
- $101,833 - $111,979

**About the Department of Employment and Workplace Relations**
We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.

We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.

With us, your work directly contributes to shaping the employment landscape. Whether you are engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.

It is our ambition to do things differently, to create the ‘department of great jobs’- where our people reflect our purpose.

**The Role**
As a Ministerial Office Support Officer, you will report to the Assistant Director of the team and your main responsibilities will include overseeing key processes related to supporting our ministerial offices. You will help the team provide Parliamentary services by managing the department’s Question Time Briefing process, assisting with the recruitment and training of Departmental Liaison Officers, handling ministerial office accounts and purchases, and advising the Executive on ministerial entitlements such as staffing allocations. You will also be responsible for various other tasks as required to support the broader team.

**Duties and Responsibilities**
Responsibilities of the Ministerial Office Support Officer role may include:

- In partnership with the Assistant Director, provide support services to our ministerial offices and Departmental Liaison Officers (DLOs) by effectively managing services such as Comcar, print and digital media subscriptions, courier services and ad hoc purchasing in accordance with ministerial entitlement guidelines.
- Lead the coordination and delivery of regular department-wide reporting to our ministers.
- Lead the portfolio-wide Question Time Brief (QTB) process, which includes managing QTBs in the department’s Parliamentary Document Management System, engagement with DLOs to ensure timely delivery to our ministerial offices, and monitoring Question Time and deliver a daily summary of events to the Executive on Sitting days.
- Provide advice to our DLOs to deliver optimal solutions to requests received from our ministerial offices.
- Assist with financial management functions of the team, including through the management of a shared courier service contract, monthly reporting for our ministerial offices and expenditure tracking and forecasting for ministerial office services.

**How to Apply**
Applicants are required to provide a summary (no more than 750 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Don’t meet all the role requirements?**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.