IT Project Coordinator

**About Ampol**

Powering better journeys, today and tomorrow.

Our company has always been about more than fuel. Fuel may be the foundation of our business, but our motivation and purpose comes from the people, businesses, industries and communities we engage with. From our origins until today, we’ve always been inspired by the role we can play in people’s lives - to keep them moving, to make journeys happen. Here at Ampol, we are proud of our heritage as Australia’s only owned fuel brand.

For over 100 years we have supported Australians to travel far and wide, and we’ll be here for 100 more powering better journeys for today and tomorrow. Tomorrow comes with the need to navigate the energy transition, and by playing a key role in the broader decarbonisation of transport, we have defined an ambitious decarbonisation strategy to reach net zero emissions on an absolute basis across our operations by 2040.

**About the role**:
You’ll be supporting Program and Project Managers and contribute to a body of ongoing transformation work in the Business Systems, Retail team. This includes resourcing, budgeting, maintaining project documentation, reporting and other ad-hoc tasks that may be required.

Beyond project Administration, you’ll have the opportunity to drive projects forward phase to phase, chasing deliverables and managing the action log. Ideally you are comfortable being a proactive communicator and can articulate both the day-to-day details and the big picture.

This role would suit someone looking to move into a Project Management role down the line - as a part of your growth in the role of coordinator, you will receive a lot of development support with the aim to have you managing small projects once you are settled into the role.

**Key Deliverables**:

- Coordinate Program and project management activities including:

- Resource planning
- Forecasting & budgeting
- Managing project schedules
- Assist with creation/maintenance of Project documentation in line with Ampol’s project management methodology
- Maintain project information in Caltex’s project tool
- Project Reporting
- Assist Project/program managers with day-today activities including scheduling meetings, recording decision and action items
- Undertake administrative tasks including:

- Assist in hiring and on boarding new team members
- Ordering resources e.g. equipment, etc.
- Track expenses and costs
- Manage timesheets
- Liaise with program/project managers, other team members and vendors to determine progress of deliverables. Identify issues and escalate as necessary
- Manage financial administration of Project / Programs utilising ERP systems such as SAP to raise POs, Good Receipt, and extract reports
- Solid organizational skills, including multitasking and time management to ensure project deadlines are met

**Qualifications/Experience**:

- Proven work experience and track record as a Project Coordinator or similar role
- Experience in supporting end-to-end Project management
- Knowledge of project management software e.g. Microsoft project
- Proactive nature to ensure constant awareness and knowledge of changes in operation throughout the Ampol business
- Confident with complexity, contradiction, and change
- Well-developed organisational skills and the capacity to be flexible in balancing priorities to meet/exceed customer needs.
- Excellent stakeholder and relationship management skills
- Excellent communication skills. Ability to engage and influence change.
- Planning, prioritisation, organisational skills, and the capacity to be flexible in balancing priorities to meet/exceed customer needs

**We’ll take you further by**:
Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars
- We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
- We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
- Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
- BabyCare Package - financial and flexible support for parents transitioning back to work.
- Need some wheels? Novated Lease options are available.
- Invest in your future with the Employee Share Scheme
- Leave Options - Up to 6 weeks annual leave and additional Wellbeing leave days.
- Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.