Executive Assistant to CEO

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world

We’re an award-winning business outsourcer providing offshore and onshore staffing solutions that are Safe, Flexible and Innovative for our global clients.

As an Acquire BPO employee, your role is vital in achieving and exceeding individual and team targets that support company objectives, while building and maintaining customer relationships. You’re also responsible for complying with and enforcing procedures aligned with our information security policies.

As a values-led organisation, we expect all our team members to exemplify our four values of Collaboration, Impact, Passion and Transparency.

A SNAPSHOT OF YOUR ROLE:
As the Executive Assistant to the Chief Executive Officer (CEO) this position provides high level executive and personal support to our founder and CEO and at times other executives with extensive travel obligations and administrative support. You will be a proactive problem solver with exceptional communication and organizational skills and a meticulous attention to detail. You will be supporting by organizing and maintaining schedules and assisting by performing a variety of tasks across both personal and business areas. The ideal person is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

KEY RESPONSIBILITIES:
- Manage business and personal schedules of the CEO, including proactive diary management, arranging and scheduling appointments, agendas, calls, travel and accommodation arrangements.- Calendar management, scheduling of meetings, assisting with preparation prior to meetings and managing travel itineraries- Management of personal invoices, reconciliations and other items as directed- Maintain professional and strict confidentiality with all materials and exercise discretion when interfacing with the business- Act as the point of contact between the executive and internal and external individuals- Precise note and minute recording for meetings when required- Maintain and refine internal processes that support the CEO both business and personal tasks- Develop and sustain a level of professionalism among staff and clientele- Preparation of internal and external corporate documents- Organize and plan events as required- Greet and welcome guests when they arrive at the office- Arrange catering for meetings and events- Other personal and business tasks as requested

A BIT ABOUT YOU- 5+ years’ experience as an Executive Assistant, Personal Assistant or similar role- High level of organisational, and time management skills- Excellent verbal and written communication skills- Discretion and ability to handle sensitive information confidentiality- Ability to manage multiple tasks at once and prioritize accordingly- Punctual and well-presented with friendly disposition- Potential overseas and interstate travel to the companies offices that are located across Australia, United States, Philippines and the Dominican Republic

WHAT WE VALUE

We’re proud of our diverse global team, all working together and adhering to these common values:
- Collaboration: Brilliant jerks can be brilliant elsewhere.- Impact: Do, get it done, create impact.- Passion: Be positive, bring passion and energy.- Transparency: A transparent team can help each with other.

Acquire BPO is a business outsourcer with a vision is to connect organisations to skilled people globally. Our mission is to be the partner of choice for corporate growth, by enabling businesses to leverage the best global resources at the right price.

I have read and understood this Position Description and am happy to abide by it while employed by Acquire BPO.

Join the A-Team and experience the A-Life