Executive Assistant To Ceo

2 days ago

Melbourne, Victoria, Australia Hope Street Youth And Family Services Limited Full time

About the role
- Permanent Part time - 4 days per week (30.4 hours per week, 0.8 FTE) between the hours of 8am - 6pm on-site.
- Fantastic opportunity to be part of a growing, values-based organisation.
- Join our passionate team of professionals and specialists committed to empowering young people and influencing change in youth homelessness.
- Benefits such as wellbeing days, professional development, a flexible workplace and corporate membership at Active Merri-bek.
- Close to public transport, Sydney Road-based, amenity and culture galore

ABOUT THE ROLE

We are seeking a hands-on executive office administrator with a high level of professionalism to be the Executive Assistant to the CEO.

You will be the CEO's 1:1 secretarial support person and an integral business administrative support for various functions across the organisation.

YOUR DAY-TO-DAY RESPONSIBILITIES WILL INCLUDE BUT WON'T BE LIMITED TO:

- Coordinating various administrative tasks including diary management, scheduling appointments, minute taking for meetings, following up action items/lists, research and preparing documentation, reports and communications on behalf of the CEO.
- Work collaboratively with internal and external stakeholders on varying administrative tasks including scheduling, preparation and follow-up of various business activities.
- Coordinating and providing administrative and logístical support for events and work activities such as CEO meetings and presentations, the Annual General Meeting (AGM), program launches, and organisation/employee celebrations and preparing offerings as required.
- Coordinating and managing the centralised processes of office equipment and supplies for the corporate office and all program sites.
- Managing and directing incoming communications appropriately.

This is an excellent opportunity to support a busy, professional and respected leader in a purpose-driven community organisation that achieves quality outcomes for young people.

Please refer to the Position Description (attached below) for more information about the role.

ABOUT YOU
- You have demonstrated experience in supporting a CEO or an executive assistant, secretary, or personal assistant within the housing, homelessness and/or community not-for-profit sector.
- You have a formal qualification in Business Administration or other related qualification, and you enjoy the challenge of competing demands, direct instructions and mínimal supervision.
- You pride yourself on excellent organisational and time management skills and are flexible and mature to manage priorities, timeframes, competing instructions and deliver outcomes as specified.
- You are experienced at maintaining confidentiality and demonstrating a high level of professionalism in all areas of work and interactions with internal and external stakeholders at all levels.

Position Description : 2025.01.30 Executive Assistant to CEO PD

Please refer to the Position Description, provide a cover letter, Resume and address the Key Selection Criteria (KSC).

Please address your cover letter to: Donna Bennett, CEO.

ENQUIRIES

If your experience looks a little different to what we have identified but you have relevant skills, please get in touch with us.

ADDITIONAL INFORMATION

If you require workplace modifications, please advise so that we can discuss your needs and the modifications that can be made to the recruitment process and the position.

PBA1

Profession: #Administration_and_Office_Support, #Community_Services
Sector: #Community_Support_Services, #Homelessness_and_Affordable_Housing

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