Administration Assistant

3 hours ago

Port Melbourne, Australia Dutton One Full time

**Company Description**
Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.

A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally.

As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.

Reporting to the State Administration Manager and located in our automotive retail dealership in Port Melbourne, this opportunity presents the chance to add value to a dynamic team.

Tasks and responsibilities will include:

- Management of Vehicle Acquisitions and Disposals via VicRoads.
- Management of Stamp Duty/Transfer Fee payments within the System and via VicRoads
- Creation and Management of Deal Packs for all vehicle sales statewide.
- Invoice entering statewide - including liaising with Managers for approval of certain invoices
- Resolving any account queries and reconciling statements from suppliers.
- Updating shared Accounts spreadsheets
- Management of estimated costs on vehicles - assisting Senior Admin Manager to accrue for any expenditure items and the removal of these estimates when invoices are received
- General Office Administration and Reporting

**Qualifications**

With proven abilities in the following:

- Excellent verbal and written communication skills
- Exceptional organisational and time management skills
- High level of attention to detail and accuracy
- Solid problem solving skills
- Ability to work within a team and also independently
- Savvy computer skills and ability to learn new systems

**Additional Information**
- Work with Australia’s largest, pre eminent dealer in the used car segment
- Training, ongoing support and opportunity for growth and career progression
- Attractive remuneration and commission package
- Training and Compliance Support Team
- Learn from industry leaders in sales, compliance and management
- Access to a fully funded Employee Assistance Program to support you and your family

This is a unique career opportunity for someone who wants to make a significant difference. Our people and culture are built on Honesty and Transparency. We will invest in you to grow and fast track your career.

We look forward to hearing from you. Please note: if you join us and refer a friend, we will provide you a up front bonus

  • Administrative Assistant

    2 days ago

    Port Melbourne, Australia Challenger Services Group Full time

    We are looking for an Administrative Assistant to play a pivotal role in the compliance administration of our business. This position provides an excellent opportunity to learn about company processes and procedures, and working within a team office environment. Some key features of the position include: - An important national role supporting all round...

  • Administration Assistant

    3 hours ago

    Port Melbourne, Australia Dutton Group Full time

    As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker. Reporting to the State Administration Manager and located in our automotive retail...

  • Administration Assistant

    4 days ago

    Port Kembla, New South Wales, Australia Boom Logistics Full time $60,000 - $80,000 per year

    Boom Logistics Ltd is a leading Australian provider of lifting, rigging, and transport services, specialising in safe, efficient, and reliable solutions across industries such as construction, mining, energy, and infrastructure. With a focus on operational excellence and customer service, we are seeking a highly organised and detail-oriented Administration...

  • Administrative Assistant

    1 week ago

    Port Kembla, Australia Capable Kids South Coast Full time

    **Job Opportunity: Administrative Assistant** **Capable Kids South Coast** **Location**: 108 Wentworth Street, Port Kembla NSW 2505 **Availability**: We’re flexible! This role is 4 days but we can negotiate to suit the right person. You will need to be available on Thursdays and Fridays though. **Start Date**: ASAP We’re a busy and friendly...

  • Junior Administrator Assistant

    6 days ago

    Port Melbourne, Victoria, Australia Corplex Pty Ltd Full time $50,000 - $70,000 per year

    SummaryCorplex is seeking a proactive and detail-oriented Junior Administration Assistant to join our dynamic team. This role provides vital support across our business operations, contributing to the smooth and efficient running of our daily activities. The successful candidate will demonstrate strong organisational skills, accuracy, and a willingness to...

  • Administration Assistant

    2 days ago

    Port Adelaide, Australia CSG Talent Full time

    **Role**:Administration Officer **Location**:Wingfield **Nice to meet you!**: *** For over thirty years, our client been South Australia's go-to specialists in wheel alignment, suspension, and steering. Working with the heavy vehicle industry, they operate out of a purpose-built facility in Wingfield, priding themselves on high quality service and...

  • Part Time Receptionist/administration Assistant

    1 week ago

    Port Melbourne, Australia Austens Pty Ltd Full time

    Austens Pty Ltd is a small accounting firm located in Port Melbourne. We are currently looking for a part time office administration person/reception to start ASAP. Hours will be from Monday - Friday, 9.30am to 3pm but flexible on hours Duties will include: - Answering/coordinating phone calls - Organising incoming and outgoing mail/post - Office...

  • Executive Administrative Assistant

    2 weeks ago

    Port Melbourne, Victoria, Australia Raine and Horne Land Victoria Full time $60,000 - $80,000 per year

    About the Role:This dynamic role involves overseeing daily office operations, supporting the Director, and ensuring everything runs smoothly in a fast-paced office environment. You'll also assist with sales, marketing, and a variety of administrative tasks. If you're organized, proactive, and eager to contribute to a high-performing team, we want to hear...

  • Business Administrator

    3 hours ago

    Port Melbourne, Australia Supacat Full time

    **About Supacat** **About You** We are looking for an enthusiastic and motivated Business Administrator to join our team in Melbourne. You should have excellent communication skills, are self-motivated, a problem solver, can multitask and thrive in a busy working environment. You will be confident in administration tasks and enjoy working with people in a...

  • Projects Administrator

    3 hours ago

    Port Melbourne, Australia Stowe Australia Full time

    Full Time - Monday to Friday - RDO’s & Profit Share Stowe Australia is Australia’s leading provider of electrical and communications services. Operating as a family-owned company since 1910, Stowe Australia recognizes that our most important assets are our people. **About The Position** We are looking for an experienced Projects Administrator to...