Project Administrator

3 days ago

Sydney, Australia RWDI Full time

**Project Administrator**

Sydney, NSW

RWDI is seeking a part time **Project Administrator** to join our Project Delivery team in the **Sydney **Office for a 12 month period. This role has a variety of project administration duties that will keep you busy and will continuously provide you with exciting challenges. No day will be the same

**RWDI** is a global engineering consulting firm, bringing our wide range of experience and skills together to develop a better, holistic solution for our clients. We share a fundamental dedication to earning the trust and exceeding expectations of our clients.

We seek an organised and enthusiastic person to join our team. You will help support a small team of Project Managers by managing the administration of enquiries, assisting with the preparation of proposals, keeping our project accounting system up to date, analysing financial data and ensuring that client follow up takes place.

The successful applicant is likely to be a confident, self-motivated individual who can work well in a team. Communications skills will also be important both within the team and with external clients.

**The role includes but is not limited to**:
**Administration Duties**
- Perform a variety of project administration duties, including project scheduling, project tracking, project invoicing, and project financial reports.
- Assisting with the preparation of tender documents
- Maintains the project/resource schedule in company approved software
- Ensuring that Quality Assurances are completed, recorded, and meet company standards and project scope

**Project Delivery Support**
- Assists the Project Managers in defining the project plan, activities, milestones, and resource requirements
- Tracks scope changes and approved change orders, and communicates them to the Project Managers, project team, and the client as required
- Initiates and approves project invoicing according to contract terms
- Provides administrative support to the Project Managers and project technical team as required
- Completes the project closeout process, project archiving, and marketing information

**Client Support**
- Prepares and provides clients status reports of project milestones and adjustments to schedules
- Actively involved in recovering receivables
- Meet and exceed client expectations and project milestones
- Organizational capabilities
- Demonstrated ability to start up and turnaround situations
- An enthusiastic drive to turn client needs into opportunities and be proactive
- Ability to deliver on commitments and exceed client expectations
- Experience in developing and maintaining excellent working relationships with stakeholders
- Proven ability to successfully meet milestones and control costs
- Desire and ability to work in and contribute to project teams
- A passion to work collaboratively in a face-paced team environment

**What we can offer you**:

- An opportunity to work with highly experienced Industry Leaders
- A variety of long term growth and development opportunities as well as ongoing training, support and guidance
- Employee Assistance Program and Health and well-being initiatives
- Flexible work arrangements and hybrid working available

Please submit your resume at the following link:
**Salary**: 59,600 - 89,400 AUD Full time Equivilent.

Hours: 22.5 hours per week for a 12 month duration.

RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion.

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