Executive Assistant

4 days ago

Parramatta, Australia Ampersand Full time

**Duration**: 9 months

**Location**: Parramatta (hybrid role with only 2 days in office currently)

**Pay**: $49-54 p/h plus Super

**Hours**: 40 per week

**Key accountabilities**:

- Provide high level secretarial and administrative services to support the executive’s contribution to achievement of agency objectives.
- Prepare, edit and format confidential briefing notes, ministerial correspondence, other memoranda, working papers, routine correspondence, reports and invoicing to meet required timeframes and quality standards.
- Manage diary appointments and daily schedules on behalf of senior executive management to ensure appropriate access to, and optimal and effective use of the executive’s time.
- Identify, prioritise and determine urgency of critical or sensitive issues for senior executive attention to enable the timely discussion and resolution of business critical issues.
- Maintain monitoring and tracking systems and processes to manage a large volume of internal and external information request and correspondence flow and enable follow up of timely responses, including invoicing.
- Organise meeting and conference arrangements and prepare timely agendas and meeting documentation to make available for senior executive management, and track progress of actions to enable completion of projects and initiatives within priority timetables and business commitments.
- Establish and maintain appropriate administrative and document and information control systems to enhance delivery of efficient and quality outcomes.

**Key challenges**:

- Maintain a comprehensive knowledge of Division / Branch business to provide quality and responsive administrative support and service and assist with the seamless operation of the Division / Branch, during a period of significant change.
- Manage and complete constant competing and changing priority requests and demands to enable timely and accurate responses and issues management within tight timeframes and required standards, while also managing high volume concurrent day to day tasks.
- Respond to Division / Branch needs using initiative and judgement, and exercise discretion and maintain confidentiality when handling sensitive issues or matters with significant implications.
- Works in a high pressure environment with mínimal direction and supervision
- Makes decisions about appropriate courses of action for incoming information and requests.
- Receives instructions from Deputy Secretary / senior executive regarding action, referral or escalation required on more complex or sensitive matters and requests.
- Exercises judgement regarding completion of constant and changing priorities within deadlines.
- Works within and complies with public sector and department policies, procedures and processes.

**Reporting line**:
The Executive Assistant reports to a Divisional Deputy Secretary / Senior Executive.

Essential requirements:

- Demonstrated experience within a large complex organisation in a similar role.
- Computer literacy skills including Microsoft Office, data management systems and self-service systems.

**APPLY **now if you think you have the relevant skills and background.

  • Executive Assistant

    1 week ago

    Parramatta, Australia Ashdown Consulting Full time

    $450 p/d + Super - 3 month contract - Parramatta/WFH **Executive Assistant | 3 Month Contract | $450 p/d + Super** - **$450 p/d + Super**: - **3 month contract**: - **Parramatta/WFH** **About the Company** The Department is one of the largest organisations and employers in Australia, and manages an annual budget that accounts for approximately one...

  • Executive Assistant

    2 days ago

    Parramatta, Australia NSW Department of Communities and Justice Full time

    Division: Homes NSW- Location: Parramatta, NSW, AU, 2150- Req ID: 69734**Executive Assistant**: **Location - Parramatta** **Employment Type - Full time ongoing position available** **Salary - Clerk Grade 7/8 - $106,025 - $117,363 per annum plus employer’s contribution to superannuation** **About Aboriginal Housing Office (AHO)** The Aboriginal Housing...

  • Executive Assistant

    2 days ago

    Parramatta, Australia Ashdown Consulting Full time

    $555.17 - $582.94 p/d + Super - 3 Month Contract - Parramatta / Hybrid **Executive Assistant | 3 Months | **$555.17 - $582.94 p/d + Super** - $555.17 - $582.94 p/d + Super - 3 Month Contract - Parramatta / Hybrid **About the Role** We are seeking an individual to spearhead a proactive, streamlined, and highly effective administrative management and...

  • Executive Assistant

    4 days ago

    Parramatta, New South Wales, Australia Alexander Appointments Full time $90,000 - $120,000 per year

    $55.62 per hour + Super | 37.5hours per weekNSW State Government | Hybrid - Parramatta + WFHASAP Start | Estimated 3month temp assignment, strong potential to extendAbout the CompanyOur client is NSW Government's land and property development organisation. As a recognised global sustainability leader, their mission is to create more affordable and...

  • Executive Assistant

    2 weeks ago

    Parramatta, Australia SMS Professional Full time

    Good $$ - Parking on site - Profit share This very successful Australian owned and run business with branches all over Australia has a great opportunity for a dynamic, experienced EA to assist the executive team of 4. The Head office is located in the Parramatta area, the offices have recently been renovated and is a lovely place to work, plenty of parking...

  • Executive Assistant

    2 days ago

    Parramatta, Australia Ashdown Consulting Full time

    Up to $442.88 p/d + Super - 3 month contract - Parramatta/WFH **Executive Assistant | 3 Month Contract | Up to $442.88 p/d + Super** - **$416.72 - $442.88 p/d + Super**: - **3 month contract**: - **Parramatta/WFH** **About the Company** *** The Department is one of the largest organisations and employers in Australia, and manages an annual budget that...

  • Executive Assistant

    2 weeks ago

    Parramatta, Australia WorkBuddy Software Full time

    **About the role**: We’re looking for an experienced and passionate Executive Assistant to join our fast-paced Sydney office on a part-time basis. Your responsibilities will include: - Assist in bookkeeping and working with external accountants. - Assist in booking sales meetings (from inbound leads), follow up sales opportunities and assist in preparing...

  • Executive Assistant

    2 weeks ago

    Parramatta, Australia NSW Government Full time

    **Executive Assistant - Temp Government contract** - **Pay rate - $52 ph + super**: - **Immediate start - 4 month initial contract with view to extend**: - **Parramatta location** This Government Agency is seeking an experienced EA to provide executive assistance, project support and office management to the Executive Director People, City Engagements and...

  • Assistant Company Secretary

    1 week ago

    Parramatta, Australia YMCA NSW Full time

    **Date**:18 Oct 2024 **Location**: Support Services (Parramatta), AU **Company**:YMCA NSW **Join our Team as an Assistant Company Secretary & Executive Assistant.** - **Northwest Location**: - **Hybrid Working Environment**: - **Permanent Full Time** Are you a detail-orientated professional with a passion for governance and executive support? We are...

  • Executive Assistant

    4 days ago

    North Parramatta, Australia Northcott Full time

    Supportive and purpose-driven team - Staff benefits including 5 weeks leave and Salary Packaging - Work from home & the office - hybrid/flexible work arrangments **About Northcott**: At Northcott, we believe everyone deserves the opportunity to live life their way. As a not-for-profit disability service provider, we support people with disability to explore...