Group Coordinator

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
We encourage all applicants, including Aboriginal and Torres Strait Islander people, people with

disability, LGBTIQ and culturally diverse communities to join AECOM.

The Role

AECOM has a unique opportunity for an experienced and enthusiastic Group Coordinator to join our Civil Infrastructure team based in Melbourne.

This is a challenging yet rewarding position, where you will be dedicated to delivering a high-quality service to support managers and the wider team, ensuring the smooth and efficient operations of these two business lines.

Duties and responsibilities will include, but are not limited to:
+ High level administrative and project support for the teams.

+ Maintain electronic diary for team leaders.

+ Administer all aspects of meetings and events from ordering catering, agenda creation, minute taking (when required) to room set up.

+ Manage enquiries when necessary, from internal and external clients and ensure follow up action is taken in a timely manner.

+ Coordinate team initiatives and activities.

+ Arrange travel and accommodation for team members in accordance with AECOM policies and guidelines.

+ Document creation and formatting to ensure a high-quality outcome to AECOM brand standards.

+ Maintain a working knowledge of team policies and procedures to ensure compliance to AECOM standards.

+ Other duties as required to assist the teams in achieving their goals.

**Qualifications**:
This is a varied and busy role that would suit someone who is proactive and enjoys working within a collaborative team environment.

You will have proven experience in an administration support role, preferably in a professional services environment. Above all, you will have a friendly and outgoing personality and be someone that enjoys helping others. You will also be required to demonstrate the following key attributes:
+ Efficient, highly organised with solid time-management skills

+ Strong attention to detail.

+ A flexible approach with the ability to prioritise tasks and manage conflicting priorities.

+ Multi-skilled and adaptable with the ability to show drive and initiative.

+ Ability to work autonomously as well as part of a team.

+ Capability to build strong relationships with customers, both internal and external.

+ Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) and the ability to pick up new systems is essential.

Additional Information

We are an Equal Opportunity Employer and we have committed to creating a culture that embraces flexibility for all team members. We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

+ Flexible start and finish times, working from home, part-time and job share options.

+ Working from Home Tool Kits and Mobile Phone.

+ State of the art, modern and contemporary offices.

+ Paid Parental and Partner Leave.

+ Purchased additional annual leave + salary packaging.