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Office Administrators

2 weeks ago

Turramurra, Australia Ray White Upper North Shore Full time

We believe that the reason Ray White Upper North Shore has been able to become as successful as it is today can be attributed to the constant recruitment of a balanced cross-section of experienced personnel as well as individuals starting out in the industry.

If you are considering a career in Real Estate or if you already have previous experience in the industry, we would be more than happy to speak to you about the prospect of joining our friendly team.

We’re seeking an enthusiastic and organised Office Administrator to join our dynamic team. As the highest selling real estate agency on the Upper North Shore, our office environment is fun, fast-paced and filled with positive energy, making it an exciting place to work and grow.

**Responsibilities**:

- Greet and welcome clients, visitors, and vendors, ensuring a friendly and professional reception experience.
- Maintain the office calendar, schedule appointments, and coordinate meetings and events.
- Assist with preparing and editing various documents, including contracts, reports, presentations, and correspondence.
- Process and maintain accurate records of financial transactions, including invoices, expense reports, and payments.
- Monitor office supplies inventory and place orders as needed, ensuring availability of necessary materials.
- Coordinate office maintenance and repairs, liaising with building management and service providers.
- Ensure compliance with company policies and procedures, as well as relevant regulations.
- Maintain confidentiality of sensitive information and handle it with discretion.

Qualifications:

- Proven experience as an office administrator, office assistant, or similar administrative role is preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Exceptional attention to detail and accuracy in data entry, record-keeping, and document preparation.
- Outstanding verbal and written communication skills, including a friendly and professional phone manner.
- Ability to work well independently and collaboratively within a team-oriented environment.
- Familiarity with the real estate industry or previous experience in a similar field is desirable.

This role is Monday - Friday inclusive.

We offer competitive compensation and benefits, including opportunities for professional development and advancement within our growing organisation.