Administration Officer

2 weeks ago

Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full time

Key responsibilities of this role
- Assist in the provision of effective cost centre management for Community andn Personal Histories through development, maintenance and review of office financial management systems, including activities such as processing invoices for payment, monitoring cost centre expenditure, ensuring accountability for monies received and paid and assist in the preparation of budget estimates, forecasts and reconciliations.
- Implement and administer departmental information systems, including those relating to clients, staffing, finance, administrative policy and procedures.
- Oversee and administer the unit's records management and information systems including the Community and Personal Histories' client request database.
- Assist with the scanning of archival records and the management of digital records.
- Produce high quality indexes to archival records in accordance with departmental guidelines.
- Assist with the examination of sensitive archival files/correspondence to respond to specific research queries and determine action required according to the priorities established by the Manager.
- Provide advice to internal and external clients of the office with regards to office services and procedures to promote quality customer service.
- Undertake appropriate personnel and workforce management administrative duties.
- Provide confidential administrative support including word processing services to the Manager as required.
- Examine incoming files/correspondence and determine action required according to the priorities established by the Manager.
- Organise meetings, conferences and travel arrangements and, as requested, attend meetings to record minutes.
- All staff are responsible for identifying, managing and reporting risks relating to their work with the Department.

Applications will remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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