Admin Assistant

1 week ago

Windsor, Australia Johnson Controls Full time

**The Company**:
Johnson Controls is a global diversified technology and multi-industrial leader serving a wide range of customers in more than 150 countries. Our 135,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next generation transportation systems that work seamlessly together to deliver on the promise of smart cities and communities. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat. We are committed to helping our customers win and creating greater value for all of our stakeholders through strategic focus on our buildings and energy growth platforms.

**About the role**:

- Provides key administrative support for the Service team
- Administration support to the Service Team and Branch
- 100% compliance to Johnson Controls Safety Health & Environment Management System (SHEMS)

**Responsibilities**:

- Answering incoming calls to the Service phone
- General assistance/coordination for the Service Team:

- Raising and Dispatching Work orders
- Invoicing of completed work orders
- Investigating disputed invoices and processing credits when required
- Labour and Cost Transfers
- Raising Purchase Orders including SG&A PO's
- Moving time entries
- Ensuring the technicians have debriefed daily and assisting where required
- Following up of purchase orders, required documentation etc
- Helping the teams to reach forecast
- Daily Receipting of Purchase Orders
- Payroll
- Accounts Payable - Maple
- Assisting with actioning of Admin reports
- New customer account creations/modifications
- New Vendor account set up
- Assisting other teams where required
- General support when people are on leave

**What we look for**:

- Administration experience in a similar role
- With Team-oriented approach
- Proficient MS Office Skills
- Ability to work unsupervised
- Excellent written and verbal communication skills and teamwork ability
- Customer service skills (Strong service orientation)
- Professionalism and proactiveness
- Excellent time management and work prioritisation skills
- Self-starter, accurate and organised
- Relationship management with both employees and customers
- Ability to multi-task and meet deadlines

**Diversity and Inclusion**

**#LI-JS4

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