Executive Assistant

6 days ago

Brisbane, Queensland, Australia Queensland Government Full time $104,000 - $130,878 per year

Please note that following a Machinery of Government (MoG) change, as of 1 July 2024, Forensic Science Queensland was administratively assigned to the Department of Justice.

About the role:

The Executive Assistant provides high-quality, professional, ethical, and confidential executive and administrative support to the Executive Manager and Deputy Managers of the Biology Division. This role ensures efficient office operations, effective communication, and seamless coordination of administrative processes within FSQ. It requires the ability to manage competing priorities and deliver consistent, timely support within a confidential and culturally aware environment.

Key responsibilities include:

Efficient management of diaries, emails, meetings, and travel arrangements for senior executives.

Coordination of confidential and sensitive activities and correspondence in line with government policies.

Quality control of meetings, including agenda preparation, documentation, briefs, and action follow-ups.

Reception duties, including managing incoming calls, visitor logs, and providing exceptional customer service.

Assessment and prioritisation of incoming correspondence, liaising with internal and external stakeholders professionally and discreetly.

Support for financial, human resource, IT, information management, and planning functions in accordance with legislative and departmental requirements.

Development and implementation of administrative procedures to improve service delivery and office efficiency.

About you:

Proven experience in providing high-level executive support and administration in a busy office environment.

Sound understanding of complex administrative processes, with knowledge of financial, HR, IT, and information management systems desirable.

Exceptional organisational skills with the ability to prioritise and adapt in a dynamic, high-pressure setting.

Strong interpersonal and communication skills, demonstrating tact, discretion, and professionalism.

Ability to work autonomously with initiative, while contributing positively to a collaborative team environment.

Competency with Microsoft Office Suite (Word, Excel, Outlook) and content management software.

- Relevant tertiary qualification and/or prior experience in business services or executive support is highly regarded.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    2 days ago

    Brisbane, Queensland, Australia Paxus Full time $90,000 - $120,000 per year

    Executive Assistant | Financial Services | 12 Month Contract | Brisbane CBD + WFHWe are seeking an experienced Executive Assistant to provide high level support to a senior leadership team operating at the portfolio level of a large and complex financial services organisation. This is an initial 12 month contingent contract, based in Brisbane with...

  • Executive Assistant

    6 days ago

    Brisbane, Queensland, Australia VDI Australia Full time $104,000 - $130,878 per year

    Supporting the Managing Director (MD) and Executive Team, this role will support the MD and manage day-to-day operations to ensure the Executive team is supported to perform at their best. This role calls for a proactive, solutions-focused individual who thrives in a team environment and engages confidently with stakeholders at all levels.VDI Australia Group...

  • Executive Assistant

    4 days ago

    Brisbane, Queensland, Australia Auto & General Australia Full time $80,000 - $120,000 per year

    Brief DescriptionAbout The Company:iSelect and Compare the Market are trusted, well-known brands dedicated to helping millions of Australians compare and buy personal finance and household products, such as insurance, energy, and loans. We're a values-led business that thrives on collaboration and innovation, all while keeping our customers at the heart of...

  • Executive Assistant

    2 days ago

    Brisbane, Queensland, Australia Compare the Market Australia Full time $80,000 - $120,000 per year

    Brief DescriptionAbout The Company:iSelect and Compare the Market are trusted, well-known brands dedicated to helping millions of Australians compare and buy personal finance and household products, such as insurance, energy, and loans. We're a values-led business that thrives on collaboration and innovation, all while keeping our customers at the heart of...

  • Executive Assistant

    4 days ago

    Brisbane, Queensland, Australia Compare the Market Full time $80,000 - $120,000 per year

    About The Company:iSelect and Compare the Market are trusted, well-known brands dedicated to helping millions of Australians compare and buy personal finance and household products, such as insurance, energy, and loans. We're a values-led business that thrives on collaboration and innovation, all while keeping our customers at the heart of everything we...

  • Executive Assistant

    4 days ago

    Brisbane, Queensland, Australia Troocoo Full time $80,000 - $120,000 per year

    We are looking for 2 experienced EA's:1x 12 Months 1x 6 Months Key Responsibilities Provide day-to-day administrative support to ExecutiveManage complex calendars, schedule meetings, and coordinate travelUndertaking background research and data analysis for the relevant senior or executive level staff member/s and drafting correspondence and documents,...

  • Executive Assistant

    2 days ago

    Brisbane, Queensland, Australia Morgans Financial Limited Full time $104,000 - $130,878 per year

    About MorgansMorgans is Australia's largest full-service stockbroking and wealth management network providing a range of wealth management, investment advice and corporate finance services. We pride ourselves on our people, expertise, core values, and diversity.The OpportunityAre you a go-getter who thrives in a fast-paced environment? Do you pick up systems...

  • Executive Assistant

    5 days ago

    Brisbane, Queensland, Australia Clyde & Co Full time $90,000 - $120,000 per year

    About The RolePrimary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support to the Partner, senior fee earners and wider team of lawyers to achieve client and organisational objectives.Using a Strong Legal Support Background, Forward Thinking Approach And Initiative The Executive Assistant Takes On Full...

  • Executive Assistant

    4 days ago

    Brisbane, Queensland, Australia Civil Mining and Construction Full time $90,000 - $120,000 per year

    Impactful role supporting our Executive General ManagerLeading civil contractor with a collaborative cultureModern head office at Eagle Farm with parkingCan you juggle competing tasks, provide exceptional executive support, and separate the urgent from important? Stop scrolling, this one's for you.About usCMC is a 100% Australian owned, privately run civil...

  • Executive Assistant

    4 days ago

    Brisbane, Queensland, Australia CMC Full time $80,000 - $120,000 per year

    Can you juggle competing tasks, provide exceptional executive support, and separate the urgent from important? Stop scrolling, this one's for you.About UsCMC is a 100% Australian owned, privately run civil contractor. With a strong focus on people, culture, and services, we are proud of our 20-year legacy delivering multi-million-dollar civil works across...