Administration Assistant

19 hours ago

Fitzroy, Australia Aspect Personnel Full time

Fitzroy location
- Full time role with WFH flexibility
- Enjoy free coffee, on them

**About the company**:
Our client is a forward-thinking Consultancy committed to excellence in engineering and innovation. They are the forefront of creating groundbreaking solutions, and we're seeking a dedicated Administrator to ensure all daily operations run smoothly and efficiently.

**Role Overview**:
As the Administrator, you will be an essential contributor to the team's success by providing administrative, project, finance, and HR support. Your attention to detail and ability to juggle various responsibilities will be crucial in maintaining the overall efficiency of the office and ensuring that the Engineering team members have the support they need to excel.

**Duties & Responsibilities**:

- Prepare fee submissions using Indesign and Microsoft Word.
- Set up projects in WorkflowMax (timesheet & project software).
- Manage monthly invoicing and debtors using Xero.
- Collaborate with the team to continuously improve processes and procedures.
- Assist in implementing and maintaining the Quality Management System (QMS).
- Contribute to maintaining compliance with OHS and Quality policies.
- Provide ad-hoc support as needed by the team.
- Assist the Operations Manager in various tasks
- Manage diaries, travel itineraries, and scheduling for the team
- Coordinate staff training sessions and events.
- Assist with staff inductions to ensure seamless onboarding.

**Qualifications and Skills**:

- Proven experience in administrative roles, preferably in a fast-paced environment.
- Proficiency in Indesign, Microsoft Word, and Xero is proffered but not essential
- Excellent communication skills, both written and verbal.
- Strong organizational skills and meticulous attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Willingness to adapt and learn new tools and software.

**Why Join our client?**
- Be an integral part of a collaborative and innovative team.
- Contribute to meaningful projects that make a real-world impact.
- Opportunity for professional growth and skill development.
- Competitive compensation package and benefits.

To be considered for this position please send your resume via this advertisement.

Rhiannon Jamieson | Business Support Team | Aspect Personnel

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