Executive Assistant

3 days ago

Brisbane, Australia BHP Full time

**About BHP**:
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

**About the Role**:
Reporting to the Vice President Finance Minerals Australia, you will be responsible for providing high level executive support whilst offering general administration support to the team when required. You will have the ability to handle work in a fast paced environment as well as being able to manage various and conflicting priorities with excellent attention to detail. You will be a strong communicator, comfortable with stakeholder engagement across all levels of the organisation, with a proven ability to successfully support a dynamic leader.

In this role your responsibilities will include:

- Provide high level support to the Vice President Finance Minerals Australia with a high regard for confidentiality
- Extensive diary management including coordinating and scheduling of appointments and meetings ensuring the General Manager’s commitments and KPI’s are met
- Preparation of agendas, presentations, statistical data and reports as required
- Use of 1SAP to create purchase orders, purchase goods from the warehouse and e-catalogue
- Co-ordination of site access and visitors
- Co-ordination of events and functions including team building days and offsite meetings
- Visa & AMEX reconciliations
- Manage employee and contingent worker movements in Employee Central through Admin KPT
- Regularly administering and assisting with audits
- 1SAP/SAP reservations and requisitions
- Flight & accommodation bookings via Workflow & AEGBT portal

**About You**:

- Previous experience in supporting senior leaders
- Strong planning and organisational skills with high attention to detail
- Proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables
- High level verbal, written communication and interpersonal skills
- Working knowledge with 1SAP highly desirable
- Extensive knowledge of Microsoft Office Suite
- Experience using the BHP internal systems including; SAMS Workflow and SharePoint

**About Our Process**:
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

**Supporting a Diverse Workforce***:
The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a unique BHP employee share program.

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