Bid Coordinator

6 days ago

North Sydney, Australia Ventia Pty Limited Full time

**Diversity**
We acknowledge the importance of our people’s diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

**About Ventia**
Ventia is one of the largest essential services providers in Australia and New Zealand. We provide the services that keep infrastructure working for our communities.

Ventia’s Pre-Contracts team is responsible for developing and submitting tender responses to win and retain work, from capture planning through to contract award.

**About the Role**
We seek a talented Bid Coordinator, Administration Assistant or Graphic Artist, to join our team.

Reporting directly to the Bid Manager/ Writers Manager, you will be accountable for supporting the planning, development and delivery of EOIs, tenders and presentations. You’ll be joining a diverse and inclusive team who supports one another to accomplish the task.

**Key areas of accountability**
- Primarily assist with the administration to support team, establishing and maintaining the SharePoint tender team site and managing users
- General office duties
- Organise key meetings
- Understand all submission requirements and prepare compliant macro-enabled response templates
- Manage response templates throughout the bid process, including formatting and troubleshooting as required
- Update the bid response tracking tool to ensure completion of documentation
- Assist with document management, clarification management, and ensure all team members have access to the latest versions of client and internal documents
- Assist with development of compelling documentation
- Maintain all client communications and addenda to ensure the team is notified
- Liaise with Bid Manager and Writers to develop graphics for the bid, including organisational charts (using PowerPoint, Illustrator or Visio)
- Oversee the final proposal production process.

**Preferred Skills and Experience**
- Strong organisation skills and attention to detail.
- Customer focused and bright, positive demeanour.
- Experience in creating graphics / graphic design.
- Highly proficient user of Microsoft Office, SharePoint and Adobe suites.
- Ability to work under pressure with time sensitive deadlines.
- Experience in tendering,
- Flexibility and willing to help with any task.

**The benefits**
- Be part of a team working on diverse projects.
- We value work-life balance, and the team is leading the way in promoting flexible working. Our Bid Coordinators are located all around Australia and New Zealand.
- Secure, permanent employment.
- Opportunities to progress your career with Ventia.

**To Apply**
Position Reference Number**:149168**

**Job Segment**:Developer, Sharepoint, Document Management, Technology

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