Administrator - Service Operations

4 days ago

Guildford, Australia WesTrac Full time

**Posted Date**:23 Jul 2025

**Location**:Guildford, WA, AU
- Reporting into the Business Unit Manager - HMS and Drill Services, the Administrator - Service Operations will be working on a full-time Fixed term contract (12 months) in our South Guildford office. The role is responsible for handling purchase requisitions, overseeing the purchasing process, managing time capture reporting. Mobilisation of our technicians to and from sites aligned with their rosters.

**Roster**: Monday - Friday, 8.5Hours per day (including unpaid meal breaks) - 12-month fixed term contract.

**Location**: South Guildford, WA

**What you’ll do**:

- Provide first-class administrative support to ensure efficient branch operations
- Process purchase requisitions and oversee the full purchasing lifecycle
- Maintain accurate time capture reporting in alignment with technician rosters
- Coordinate mobilisation and demobilisation of technicians to and from worksites
- Manage training compliance and ensure records are regularly updated
- Conduct safety and contamination control audits in accordance with company standards
- Build strong relationships with customers and internal teams to support service excellence

**Skills and Experience**:

- Prior experience organising site mobilisation
- Relevant administrative qualification at tertiary level or previous experience working in a similar position
- Professional level of computer literacy and data entry skills
- Effective communication skills with internal and external customers
- Customer service orientation
- Attention to detail and accuracy
- Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Employee Referral Program**- Opportunity to receive a referral bonus up to $5000 for applicable roles.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number : 4378

  • Administrator - Service Operations

    1 week ago

    Guildford, Australia WesTrac Full time

    Posted Date: 2 Oct 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more...

  • Operations Support Administrator

    2 days ago

    Guildford, Australia WesTrac Full time

    Posted Date: 19 Aug 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more...

  • Aged and Disability Care

    2 weeks ago

    Guildford, Australia Cumberland Care Service Full time

    Cumberland Care Service is seeking an experienced, reliable and passionate Scheduler/ Administration Officer. - Part time role. - Monday-Friday 12pm-5pm We are looking for someone with at least 1 year experience in managing client enquiries, and Scheduling/Rostering. As a Scheduler/ Administration Officer, you will be responsible for monitoring, and...

  • Scheduler/administrator

    1 week ago

    Guildford, Australia Cumberland Care Service Full time

    **Company Background**:Cumberland Care Service has been providing support to those in need since 1995. We provide a range of services including Aged Care and Disability services to participants with approved plans under the NDIS. We take the time to get to know our participants personally which enables us to provide individualised services enabling...

  • Experienced Ndis Office Administrator

    2 weeks ago

    Guildford, Australia Priority Disability Care Austraila Full time

    As an Experienced NDIS Office Administrator, you will play a pivotal role in ensuring the smooth and efficient operation of our administrative processes. Your expanded responsibilities will now include: - **NDIS Compliance**: Ensuring all administrative activities align with NDIS guidelines and regulations. - **Client Onboarding**: Facilitating the...

  • Technology Operator

    6 days ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:18 Aug 2025 **Location**:Guildford, WA, AU - Reporting into the Technology Training Manager, the **Technology Operator**will join our Learning and Development department on a full-time, permanent basis at our WesTrac Technology Training Centre (WTTC). - This role involves delivering base machine and MineStar/Construction Technologies,...

  • Care Coordinator

    4 days ago

    Guildford, Australia Cumberland Care Service Full time

    **Company Background**: Cumberland Care Service has been providing support to those in need since 1995. We provide a range of services including Aged Care and Disability services to participants with approved plans under the NDIS. We take the time to get to know our participants personally which enables us to provide individualised services enabling...

  • Service Coordinator, Disability

    2 days ago

    Guildford, Australia People Who Care Full time

    People Who Care provides a broad range of assistance and support services within the Perth community. We are a well-established not-for-profit organisation that has been providing practical support for more than 42 years. Our services allow people to live as independently as possible. We are supported by an extensive and broadly skilled volunteer base who...

  • Customer Service Officer

    6 days ago

    South Guildford, Australia Sirius People Full time

    **$30 per hour - 38 Hour Week** ***Full-time hours** ***May 9th start date** ***South Guildford office-based location** Our client is looking for 3 experienced Customer Service Officers to work within the healthcare industry. Based in South Guildford, it is a temporary position with full-time hours, and a possible opportunity to become permanent and take...

  • Storeperson / Forklift Operator

    2 weeks ago

    Guildford, Australia WesTrac Full time

    Posted Date: 9 Sep 2024- Location: Guildford PDC, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of...