Administrator - Service Operations

3 days ago

Guildford, Australia WesTrac Full time

**Posted Date**:23 Jul 2025

**Location**:Guildford, WA, AU
- Reporting into the Business Unit Manager - HMS and Drill Services, the Administrator - Service Operations will be working on a full-time Fixed term contract (12 months) in our South Guildford office. The role is responsible for handling purchase requisitions, overseeing the purchasing process, managing time capture reporting. Mobilisation of our technicians to and from sites aligned with their rosters.

**Roster**: Monday - Friday, 8.5Hours per day (including unpaid meal breaks) - 12-month fixed term contract.

**Location**: South Guildford, WA

**What you’ll do**:

- Provide first-class administrative support to ensure efficient branch operations
- Process purchase requisitions and oversee the full purchasing lifecycle
- Maintain accurate time capture reporting in alignment with technician rosters
- Coordinate mobilisation and demobilisation of technicians to and from worksites
- Manage training compliance and ensure records are regularly updated
- Conduct safety and contamination control audits in accordance with company standards
- Build strong relationships with customers and internal teams to support service excellence

**Skills and Experience**:

- Prior experience organising site mobilisation
- Relevant administrative qualification at tertiary level or previous experience working in a similar position
- Professional level of computer literacy and data entry skills
- Effective communication skills with internal and external customers
- Customer service orientation
- Attention to detail and accuracy
- Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Employee Referral Program**- Opportunity to receive a referral bonus up to $5000 for applicable roles.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number : 4378

  • Administrator - Service Operations

    2 weeks ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:3 Oct 2025 **Location**:Guildford, WA, AU - Reporting to the Area Manager - Powertrain, as the Administrator, you'll play a vital role in delivering top-notch administrative support. - We're seeking a self-motivated individual with keen attention to detail and the ability to juggle multiple tasks effortlessly. A problem-solving mindset and a...

  • Operations Support Administrator

    2 weeks ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:3 Nov 2025- **Location**:Guildford, WA, AU- - As an Operations Support Administrator, you will report to the Operations Support Admin Supervisor and play a key role in supporting our Regional WesTrac branches and contracts. This position is focused on providing high-quality administrative and internal customer support with a focus on...

  • Operations Support Administrator

    1 week ago

    Guildford, Western Australia WesTrac Full time $60,000 - $90,000 per year

    Posted Date: 3 Nov 2025Location:Guildford, WA, AUAs an Operations Support Administrator, you will report to the Operations Support Admin Supervisor and play a key role in supporting our Regional WesTrac branches and contracts. This position is focused on providing high-quality administrative and internal customer support with a focus on coordination of our...

  • Administrative Assistant

    2 weeks ago

    Guildford, Australia Cumberland Care Service Full time

    Administrative Assistant - Aged and Disability Services - Full-time permanent position - Cumberland City Council location Cumberland Care Service has been providing support to those in need since 1995, allowing our clients to remain independent in their home and in the community. We provide a range of services including Aged Care and Disability services to...

  • Operations Support Administrator

    1 day ago

    Guildford, Australia WesTrac Full time

    Posted Date: 19 Aug 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more...

  • Workshop Administrator

    2 weeks ago

    Guildford, Australia Truck Centre WA Full time

    Challenging & fast paced role - Guildford location with free parking - Supportive team environment **The Company** Truck Centre (WA) is WA's sole Mack, UD and Volvo Truck Specialist Dealership. With 8 branches operating successfully state wide, we pride ourselves in taking on the prestigious responsibility of being the ‘Single Largest Truck Transport...

  • Warranty Administrator

    2 weeks ago

    Guildford, Australia Truck Centre WA Full time

    Attractive remuneration with annual CPI increases - Loyalty Leave - get an extra day of leave per year up to 5 days. - Job security with WA's largest truck dealership **The Company** 'Truck Centre (WA) is WA's sole Mack, UD, and Volvo Truck Specialist Dealership'. With 8 branches operating successfully state wide, we pride ourselves in taking on the...

  • Junior Administration Assistant

    2 weeks ago

    Guildford, Australia Benlin Homes Full time

    **About the role** Benlin Homes has an exciting opportunity for a Junior Administration Assistant to join our team in Guildford, Western Australia. As a casual position, this role will provide valuable administrative support to our busy office, with the opportunity to gain experience in a range of office tasks and contribute to the smooth running of our...

  • Senior Finance Administrator

    1 week ago

    Guildford, Western Australia People Who Care Full time $43,940 - $215,880 per year

    About us:People Who Care is a not for profit organisation with over 45 years of service. We partner to provide support to older people, those with a disability or people who are facing a social crisis. At People Who Care, we're passionate about helping people live independently and with dignity.About the role:We're now seeking a Senior Finance Administrator...

  • Technology Operator

    5 days ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:18 Aug 2025 **Location**:Guildford, WA, AU - Reporting into the Technology Training Manager, the **Technology Operator**will join our Learning and Development department on a full-time, permanent basis at our WesTrac Technology Training Centre (WTTC). - This role involves delivering base machine and MineStar/Construction Technologies,...