Receptionist

2 weeks ago

Welshpool, Australia SMS Mining Services Full time

Fun and Supportive Team Environment
- Permanent position
- Great Place to work

**SMS Mining Services is a privately owned, West Australian based Mining Contractor, part of the Rivet Group. Founded in 2000, SMS has progressed from being solely Equipment Rental to now having extensive involvement in the Maintenance, Contract Mining and Drill and Blast Divisions.**At SMS we pride ourselves on our positive work culture and ability to deliver desired results. We are looking for people who are honest hard workers and care about the people they work with, ensuring each employee has the right skill set and attitude to match ours to maintain and enhance our reputation as a leader in the mining industry.**

**About the Role**:

- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person or office.
- Answer, screen, and forward incoming phone calls or take messages when required.
- Ensuring to distribute necessary correspondence to the appropriate personnel within the business.
- Restock, maintain, and tidy the upstairs and downstairs kitchen’s including emptying the upstairs dishwasher daily
- and ensuring all coffee, tea, and sugar etc supplies are well stocked.
- Clean out the upstairs and downstairs fridges at the end of each week.
- Ensure the front office, reception desk and both boardrooms are tidy at the start and end of each day.
- Check the office mailbox daily and PO Letter Box twice a week, ensuring to issue all letters to the appropriate staff
- member.
- Monitor stationary stock levels and raise requisitions for necessary materials when required.
- Maintain office security by following safety procedures and controlling access via the reception desk including
- monitoring the visitor sign in logbook.
- Update calendars and schedule meetings when requested.
- Arrange flights and book accommodation when requested and prepare vouchers where required.
- Manage all petty cash payments and ensure it balances at the end of each week.
- Assist Finance Administrator with employee online timesheet submissions for the fortnightly pay run.
- Assist the Finance team with reconciling credit card payments.
- Provide back up support for the Finance Administrator.
- Provide generalist administration support across the business with duties including photocopying, scanning,
- archiving and filing.

**Requirements**:

- Positive attitude, eager to learn and able to thrive in a busy environment
- High level of experience using Microsoft Office Suit Programs
- Excellent Verbal and Non-Verbal communication skills
- Solid administration background
- Exceptional attention to detail and organizational skills
- Previous Mobilisation/Recruitment Admin experience advantageous
- Must be able to work autonomously as well as in a team
- Australian or New Zealand citizenship or permanent residency
- Current and valid Australian Drivers Licence

**Benefits of SMS**:

- Fun and friendly team environment
- Company phone and laptop
- No KPI targets
- Attractive salary
- Ongoing training and professional development
- Opportunities to progress in your career

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