Junior Accounts Assistant

**Junior Accounts Assistant**
At HeadBox, our purpose is simple. We connect people and spaces to make brilliant things happen.

But it's not always been straightforward to hire or host at an amazing venue. In fact, prior to the company's inception in 2015, it was the exact opposite. Our business was born from frustration at the outdated, slow, inefficient and time-consuming venue booking process that anyone looking to book a space had to endure.

Since then, we've uncovered more challenges faced by corporates, venue managers and people looking for venue space but our purpose has always remained the same. We've spent the last few years becoming obsessed with our customers and their problems so that we can build products, tools and features to make their lives easier. Think of it as human-kind event-tech. Our ecosystem of products makes event and venue management simple, secure and transparent, whether you want to hire a space or host an event.

HeadBox Australia was launched in 2020 led by Ali Lord, ex-Head of Events at Dentsu Aegis UK. In her previous role, Ali was one of the early adopters of the HeadBox Business technology and experienced first-hand the benefits and efficiencies it provides corporations. Ali quickly knew this was a product she had to bring back to Australia.

HeadBox is now in the process of taking Australia by storm and is looking for a new team member to join us on this exciting journey.

**The Role**

As part of the Operations team, you will work closely with the Senior Accounts Assistant and the Financial Controller. The role will require administrative and accounting skills and an understanding of financial concepts. You will be expected to have knowledge of accounting terminology and accounting systems.

The goal is to ensure the finance operation runs smoothly and effectively to deliver maximum value to HeadBox as a whole.

The role will have the important task of owning the cash inflow for the business. This is critical for any business but even more so for a start-up. As such we are looking for someone who can take on the responsibility for such an important part of the business and update key stakeholders on a timely basis.

We are looking for a self-motivated, intelligent individual who thrives in a fast-paced, growing company environment.

**Responsibilities**
Accounts Receivable
- Invoicing our venue partners across all business lines (Host SaaS, 3D, Friends of HeadBox commission and Event Planning commission).
- Invoicing our HeadBox Business SaaS Customers for their annual fee
- Consolidating invoices for Event Management.

Cash
- Chasing debtors
- Weekly cash collection reporting
- Creating the HeadBox Business Credit Summary and Exposure Report
- Client account reconciliations
- Current accounts reconciliations

AdHoc
- Assisting the operations team with ad hoc tasks from time to time.
- Assisting and supporting the commercial teams with finance-related queries.

Personal
- Continuously updating your knowledge base by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organisations.

**Requirements**:

- Knowledge of accounting terminology
- Excellent mathematical & organisational skills with good attention to detail
- Intermediate Excel spreadsheet skills
- Experience with Xero and Hubspot (preferable)
- Experience with bookkeeping (preferable)
- Knowledge of accounting rules and legislation (preferable)
- Strong Interpersonal & Coaching Skills
- Excellent Verbal Communication & Administrative Writing Skills

**Pay and Details**

Hours: Full time, Monday to Friday

Status: Permanent

Primary location: Spaces, 111 Flinders Street, Surry Hills, NSW, 2010

Salary range: $45,000 - $55,000 + Superannuation contribution

**Package and Perks**
- Flexi-hours - flex your hours to accommodate appointments/home-life
- Hybrid working - some days at home, some days in the office
- Your own Apple MacBook
- Friday office drinks

HeadBox is 100% committed to building a diverse and representative team. Whatever your race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability - we would love to hear from you.

**Salary**: $45,000.00 - $55,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Surry Hills, NSW 2010: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have unrestricted rights to work in Australia?
- How comfortable are you communicating with key stakeholders?
- How many years of relevant experience do you have for this role?