Administration Assistant

**POSITION NUMBER**

3902
- **DEPARTMENT**

EAL
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Fixed term
- **LOCATION**

Epping
- **APPLICATIONS CLOSE**

08 October 2024**ADMINISTRATION ASSISTANT**:

- **Annual Salary $59,804 - $64,577 + Superannuation**:

- **Grow your administrative career with Melbourne Polytechnic**:

- **MP offer Flexible Working, this role is based out of our Epping Campus. We are close to public transport and provide secure onsite parking, onsite Café and local shopping centre a short drive away**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the role**:
The purpose of this position is to work as part of the Directorate administration team, working in a flexible and collegiate manner to ensure that the institutes policies and procedures are followed, efficient and effective student administration is provided and dealings with employees and the public is professionally undertaken.

**Duties**:

- Assist in the administration of the Student Life Cycle within the Foundation Directorate ensuring strong relationships between Melbourne Polytechnic students and where appropriate employers. This includes but is not limited to assisting with trainees and employer enquiries, enrolments, amendments, completions and other student administrative requirements as needed to ensure a positive student experience.
- Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT, Student Management System (STRATA/Markbook).
- To provide secretarial, administrative and reception duties and assist in the maintenance of quality and information systems relevant to the operational needs of the Foundation Directorate.
- Provide a high level customer service including facilitating prompt responses, disseminating accurate and timely information to internal and external stakeholders and ensure all inquiries are handled with tact and diplomacy.

**Skills and experience required**:
**Mandatory**
- A current Police Check.
- A current Working With Children Check Card (Employee).

**Desirable**
- Appropriate vocational or other qualifications and/or extensive experience in administrative support roles.
- Demonstrated high standard of administrative and organizational skills including skills in document presentation, database maintenance using Microsoft software particularly Word and Excel, filing and administrative systems maintenance.
- Experience in or ability to undertake proficient use of systems relating to the student life cycle and apprenticeship data if appropriate.
- Demonstrated ability, commitment and attitude to the provision of high level interpersonal skills to enable effective communication and liaison with internal and external stakeholders.
- Ability to use tact, diplomacy and capacity to maintain confidentiality.
- Demonstrated ability to work effectively both independently and as part of a team
- Demonstrated knowledge and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance and Continuous improvement.

**How to apply**:

- Current CV
- Cover Letter addressing the Key Selection Criteria

**Recruitment Agencies**

Please be aware for us to engage with you, we require internal preapproval and you must be on the State Purachasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _