Office Manager

New Aim is Australia's largest and fastest-growing private ecommerce company. Since 2005, we've evolved from marketplace seller to ecommerce enabler, ranking among the 'Top 500 Private Companies' in Australia.

We’re reimagining the possibilities of ecommerce, introducing new technologies to democratise business ownership, and inspiring entirely new categories of business. It’s all possible because of our proprietary technology that improves procurement, supply chain management, multichannel integration, and price decisioning.

We partner with Australia’s most-loved household brands and online marketplaces including Bunnings, Myer, Woolworths, Catch, and MyDeal. Our channel coverage represents more than 60% of Australia’s total retail sales. Through our B2B retail marketplace, Dropshipzone, we’re creating an ecosystem that enables thousands of SMEs to start and scale with ecommerce.

If you're as excited about this as we are: join us It’s a hell of a ride.

**OFFICE MANAGER - HAWTHORN**

**Based in our new and evolving offices in Hawthorn, this is an opportunity to lead and the Administration responsibilities and support the reception area, driving continuous improvement initiatives with your team to ensure a high level of service is maintained. The Office Manager will be instrumental in ensuring the smooth-running of the corporate offices whilst providing a wide range of administrational support and reporting.**

**The Exciting Role**:

- **Undertake the positions responsibilities and accountabilities to align with New Aim’s Mission and in accordance with New Aim’s values.**
- **Lead and support the receptionist and manage administration functions.**
- **Maintain existing admin policies and procedures to drive a high level of service.**
- **Continuous improvement of current processes to ensure adaptability to changing business needs.**
- **Cost Analysis for key suppliers such as electricity and utilities and evaluating cost savings opportunities.**
- **Arrange and manage corporate accounts with external suppliers (vending machine, Uber, hotel chains and office supplies)**
- **Management of the office including all maintenance, cleaning, monitoring office outgoings, stationary supply, seating arrangements and office layout**
- **Prepare annual budget and prepare monthly reports on all administration cost analysis and provide explanation on variances and provide cost savings recommendations to management team.**
- **Develop effective, collaborative relationships and networking with all internal & external stakeholders.**
- **Co-ordinate and collaborate with the Warehouse Coordinator to ensure smooth and cohesive delivery of services and products that support warehouse operations.**
- **Take on any reasonable tasks as directed by the direct manager**

**What You'll Bring**:

- **3+ years’ experience working as an Office Manager (or equivalent), leading a reception team**
- **Extensive administration management**
- **Sound understanding and experience in procurement processes**
- **Good understanding of budgeting and cost analysis**
- **MS Office**
- **Ability to manage and meet stakeholder’s expectations by build and maintain relationships and work confidently with people at all levels**
- **Able to research and leverage resources in a teamwork environment; to reach an optimised solution after completing a risk analysis and decision-making process**
- **Confidence in presenting to senior management**

**The Perks**:

- **Hawthorn location - modern and trendy office**
- **Free on-site parking (and coffee)**
- **Close to public transport - within 15 minutes’ walk from the train station**
- **Generous employee discounts on over 6,000 products**
- **Company funded events, including Christmas event celebrations, birthday celebrations etc.**
- **Internally funded team engagement activities**
- **Flexible working hours