Executive Assistant/office Manager

1 week ago

Macquarie Park, Australia Catholic Healthcare Full time

**Job Description**:
Executive Assistant/Office Manager - Executive support to Chief People Officer
- Based in Macquarie Park - On site car space provided, WFH Friday
- 7 additional leave days per year + Not for Profit Salary Packaging
- Dynamic, professional & collaborative working environment

An exciting opportunity is now available for a highly organised, energetic and experienced Executive Assistant to provide a range of executive level support and administrative services to the Chief People Officer. Additionally, you will manage operations of the Macquarie Park Office including leadership of the Receptionist team.

There’s nothing slow about Aged Care, it’s challenging & equally, rewarding. The dedication of all our employees together with a supportive & friendly culture, makes for a great working environment and is also why we see our Front Line & Corporate employees return to work at Catholic Healthcare.

Your diligent approach, well developed interpersonal skills and ability to confidently communicate and lead in a professional and personable manor will aid your success in this integral position.

As a member of a highly productive broader HR team, your days will include;
- High level diary management & meeting scheduling - MS Outlook
- Providing leadership, coaching, & support to the Receptionists and Administrator (3)
- Processing of purchase orders, invoices, and expense reconciliation - Basware
- Producing meeting agendas, minutes, and follow up items as required
- Assisting with the production of letters, memos, and presentations, as required
- Coordination & organisation of Internal Communications & Conferences
- Organisation of all HR documentation within the Microsoft Sharepoint software
- Managing the smooth administration of the Macquarie Park office environment, ensuring the office facilities are well maintained
- Coordinate and manage HR/Office Management related projects
- Travel & accommodation coordination support for Human Resources team members

The ideal applicant will have exceptional attention to detail, a proactive “hands on” approach and a willingness to assist where needed, in addition to;
- Tertiary qualifications within Business Administration
- Significant demonstrated recent experience within a similar role supporting at Executive level
- Competent in using computer systems & MS Office suite, with **Advanced skills in Microsoft Outlook, Word, and Sharepoint.**:

- Experience with Basware - Advantage
- Previous experience working within a Human Resources team - desirable
- Ability to manage a busy workload & associated competing priorities in a calm & professional manner
- Ability to maintain confidentiality and use discretion - Essential
- Must be able to provide evidence for Covid19 Immunisation x 3

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services, retirement living and healthcare across NSW and SE QLD. Together, our team of over 4200+ people are dedicated to our Mission of helping the people that we serve to live life to its fullest every day.

If you’re looking for a role where you can make a positive & rewarding impact in a great organisation like ours, then we’d love to hear from you.
- Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance, we’ll be in touch._

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