Executive Assistant

1 week ago

Parramatta, Australia Alexander Appointments Full time

$60 per hour + Super | 35hours per week
- NSW State Government | Parramatta Location + WFH
- ASAP Start | Estimated 3-month temporary assignment, with a potential to extend
- **$60 per hour + Super | 35hours per week**:

- **NSW State Government | Parramatta Location + WFH**:

- **ASAP Start | Estimated 3-month temporary assignment, with a potential to extend**

***

**About the Company**
Our NSW State Government client cares for and protects NSW’s environment and heritage, including natural environment, built heritage, Aboriginal country, culture and heritage ensuring the protection and strengthening of the environment and economy in NSW.

**About the Role**
They are currently seeking a highly motivated Executive Assistant to join their team in Parramatta with the flexibility to work remotely from home. This is an estimated 3-month temporary assignment, with a potential to extend.

Support two Executive Director’s, you will be required to provide a wide range of high-level administrative and executive support to ensure the efficient and effective operation of the division and achieve Departmental objectives.

In this role, you will be responsible for however not limited to the following
- Identify and prioritise critical and sensitive issues for the Executive Director’s attention ensuring timely discussion and resolution
- Complete diary and travel management, ensuring effective use of the Executives time
- Scheduling and coordination of meetings, events and conferences including setting up, equipment, arranging catering and overall presentation
- Preparation of high-level documentation including confidential briefing notes, ministerial correspondence, presentations, reports, submissions, action items, meeting minutes and agenda’s
- Gather and collate information to support informed decision making outcomes
- Establish and maintain effective key stakeholder relationships
- Financial administrative duties including invoicing, purchase orders and reconciliation
- Undertake operational projects
- Records and database management ensuring high integrity, accuracy and confidentiality
- Contribute to continuous improvement initiatives
- Ordering stationery and maintain office equipment
- Ensure compliance with best practice and legislative requirements

**About You**
To be successful in securing this project assignment you will have the following
- Demonstrated experience supporting at Executive Director level
- Previous experience support more than one Executive Director
- Public Sector experience advantageous
- Impeccable communication skills, both verbal and written
- Superior organisational skills with the ability to multi-task and prioritise conflicting deadlines
- Strong computer literacy and proficiency with HP Content Manager, SAP and MS office Suite
- Reliable remote internet access to work remotely from home
- Flexibility to travel to Sydney CBD office when required
- Willingness to undergo a National Police Check
- Fully COVID vaccinated or medically exempt
- Ability to commence to the assignment and commit to the duration

**How to Apply**
**Only suitable applicants will be contacted**.

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