Executive Assistant to Chief HR Officer

Rabobank is the world’s leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do.

We are seeking an experienced Executive Assistant with a passion for agriculture, to support our Group Executive, Chief HR Officer, and Corporate Affairs. This role is pivotal in ensuring professional secretarial and administrative services, dynamic report preparation, meeting coordination, and schedule organization. Your exceptional interpersonal, communication, and time management skills will be critical in maintaining the highest level of service to Board Directors, Executives, and senior stakeholders. This role offers a hybrid work arrangement, with three days per week in the office.

**Key Responsibilities**:

- Manage and maintain the schedule for both the Chief HR Officer and General Manager, HR Australia, including diary and appointment management.
- Coordinate meetings, events, and functions, ensuring professional preparation of agendas and business papers.
- Represent the Chief HR Officer by welcoming visitors, managing correspondence, and responding to inquiries.
- Arrange corporate travel and meetings, including developing itineraries and booking accommodations.
- Assist with the delivery and closure of actions for the Board and relevant Committees.
- Process and reconcile expense accounts and invoices for the Chief HR Officer and Management team members.
- Maintain an effective filing and document management system.
- Contribute to departmental communication by preparing and editing articles, designing presentations, and distributing information.
- Support key HR team members by advising on historical precedents and serving as a liaison between employees and the Chief HR Officer.

**To be successful in the role, you will have**:

- Diploma in Business Administration, Event Management, or a relevant discipline.
- 10+ years of experience in an Executive Assistant role, providing senior-level support.
- Strong proficiency in Microsoft Office, particularly Excel, Word, MS Teams, Outlook, and PowerPoint.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail and ability to deliver to deadlines.

A background in Human Resources and understanding of HR practices or experience in the banking & financial services industry, particularly in food & agribusiness would also be advantageous but not critical to success in the role.

**What we're proud to offer you**:

- ** Wellbeing leave**. These 2 extra leave days support greater work/life balance and is just another way we are helping our employees to lead happier, healthier, and more fulfilling lives.
- ** Education Assistance Program**. Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development.
- ** Parental Leave** that supports you and your family while giving you the freedom and flexibility to enjoy this special time (up-to 14 weeks paid leave)
- ** Bonus and Additional Leave**. We realise sometimes 4 weeks Annual Leave isn't enough At Rabobank we provide an incentive for eligible employees to receive 1 extra week Annual Leave and an option to purchase another 2 weeks Annual Leave.
- ** Extra Insurance**. Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD and Income Protection Insurance.
- ** Rabo Workplace Giving program**. As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. Rabo Workplace Giving program matches employee donations to selected Social Partners.

**Our Values**

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, our benefits, and the way we live our values, “Client Driven”, “Responsible”, “Professional” and “Cooperative” make it a great place to work. We welcome applicants from diverse backgrounds.

Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you.

**_ Rabobank is not accepting submissions from recruitment agencies for this role._**

**_ Applicants must hold valid work rights for this role_