Meetings & Events Planner

5 days ago

Pokolbin, Australia voco Full time

Love bringing people together and making every detail shine? At **voco Kirkton Park Hunter Valley**, we’re all about thoughtful, unstuffy charm — and that includes creating memorable meetings, weddings, and celebrations that feel effortless.

We’re looking for an enthusiastic and organised **Meetings & Events Planner** to join our Sales & Marketing team. In this role, you’ll be the go-to person for clients and internal teams, ensuring every event — from conferences to intimate gatherings — runs seamlessly and reflects our warm voco hospitality.

**Your Day-to-Day**

- Liaise with new and returning clients, managing all aspects of their meetings and events
- Prepare and distribute detailed event orders (BEOs) and ensure all departments are across key details
- Support the Business Development Manager with reporting, billing, and data updates in Opera and Delphi
- Manage correspondence, supplier purchase orders, and financial reporting
- Coordinate internal meeting requests, weekly event signage, and menu updates
- Collaborate with Banquets and Operations teams to deliver exceptional guest experiences
- Maintain an organised filing and tracking system for enquiries, bookings, and past events

**What We’re Looking For**

- Minimum 1 year of experience in **event planning, coordination, or banquet operations**, ideally within hospitality
- Excellent communication and organisation skills, with strong attention to detail
- Confident using Microsoft Office Suite; knowledge of Opera or Delphi systems a bonus
- A proactive, can-do attitude and ability to juggle multiple priorities
- A passion for creating meaningful, memorable experiences for guests

**What’s in It for You**

- At IHG, we give our people **Room to Belong, Grow, and Make a Difference**. You’ll enjoy:

- Global hotel & dining discounts across 6,000+ IHG hotels
- Learning, development, and career progression opportunities across our global network
- A supportive and upbeat team culture in the heart of the Hunter Valley
- Working in a stunning vineyard setting surrounded by nature and hospitality charm

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

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