Aps 6 Facilities and Concierge Officer
1 day ago
Business Enabling Services Group / Corporate Strategy & Operations Division / Business Services Branch
- APS 6 ($94,434 - $115,254) | Ongoing | Full-time
- Canberra, ACT
**ABOUT THE SECTION**
The Facilities & Office Services section supports the Branch and Finance leaders in planning, acquiring and delivering property and office services to meet the needs of Finance. It does this through lease management, maintenance, fit-outs, accommodation management (divisional seating allocation), environmental performance reporting, procurement and contract management, mail and courier services, secure waste management, vehicle leasing, parking permits, concierge services, office supplies, emergency management co-ordination, business continuity planning co-ordination and travel services. We partner with business to deliver a broad spectrum of services for the operational and strategic management of the building environment and office services. We strive to ensure the health, wellbeing and productivity of the Finance workforce through the provision of property and office services.
Our key priority is the provision of flexible, fit for purpose, safe and compliant property assets and supporting office services to the department to enable business areas to achieve their strategic priorities and operational objectives.
**ABOUT THE** OPPORTUNITY**
- Managing the workflow and priorities of the Concierge team.
- Analysing and managing bookings requests for corporate conference rooms including, scheduling, calendar administration, shared mailbox administration and capturing utilisation data.
- Providing information and assistance to clients regarding the capability of the Galambany Centre.
- Managing the setup/pack downs for the corporate conference facilities and special atrium events.
- Analysing, monitoring and managing jobs in the Finance’s automated job submission portal (ASM).
- Undertaking regular building maintenance checks, maintaining building maintenance logs and preparing draft reports for senior management including periodic block and stack reviews.
- Working with external contractors to ensure they have the correct information and complete all requests to a high standard.
- Developing and maintaining strong working relationships with a range of stakeholders to deliver the department’s business objectives.
**DETAILED VACANCY INFORMATION**
For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.
**ELIGIBILITY ADVICE & CANDIDATE NOTES**
- Under section 22(8) of the _Public Service Act 1999_, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
**CONTACT INFORMATION**
- For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.
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