Team Assistant

**Introduction**:
About us

Vincents is a national, multi-disciplinary professional services firm. We offer our clients advisory and consulting services across a range of financial and accounting functions. Employing over 240 amazing people across six offices, we are grounded in our purpose to provide our clients a clear direction when they need it the most. We are currently on a journey of transformation and growth, harnessing our vast history while enhancing our people and growth strategies, and with that creates many opportunities like this one

**Description**:
We continue to experience growth and are actively seeking a Team Assistant to become a part of our Business Advisory team based in our Brisbane office. In this position, you will have the opportunity to provide top-tier administrative support to our senior leadership while also playing a crucial role in fostering connections with our valued clients and representing the firm.

About the role

Manage client onboarding and exits (CRM updates, ethical/engagement letters)
Organise and oversee client files
Assist in client correspondence and fee preparation
Support workpaper compilation and financial document collation
Aid in establishing new entities (Trusts, Companies)
Maintain Company Secretarial Registers using Corporate Affairs System (CAS)
Liaise with the (Australian Taxation Office (ATO) & Australian Securities & Investments Commission (ASIC) in relation to client related matters, including lodgements of tax returns, activity statements, and corporate documents
Create/maintain standard templates
Performing other general office and client matter administration duties as required, such as filing, copying, scanning, saving documents, archiving.

**Skills and Experiences**:
About you

Demonstrated office administration experience (experience within the professional services industry and/or a Chartered Accounting firm will be highly regarded)
Proficiency in Microsoft Office and well developed computer literacy
High level of attention to detail and the ability to work well under pressure
Effective communication skills, both written and verbal
A collaborative approach to teamwork and the ability to build strong relationships with relevant stakeholders
A driven individual, who has a genuine desire to help people and a focus on exceeding your personal, as well as the wider teams’ goals.

About the Vincents experience

Core to our growth and success are our people. Some of the ways in which we support our people include:
Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way
An additional day of leave a year - VinDay - to use just for you
A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environment
Ad hoc bring your dog into work days
A newly created Learning framework to support technical, operational, interpersonal and leadership growth and development on an ongoing basis
Support with formal accreditations, relevant courses or post graduate study
Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family
Annual engagement surveys alongside fortnightly opinion polls to inform, enhance and shape our people initiatives and offerings
A nominated People Experience Team who drive our firmwide People Engagement Plan
A competitive employee referral program to enable our people to be rewarded for introducing talent into our business
A client referral incentive program that rewards our people for the growth of our business
Monthly 1-1s with Partners to create deeper connections between our people and their leaders
An active social committee with a calendar of regular formal and informal event.

We’re committed to building a diverse and inclusive community for everyone at Vincents. Our shared culture is one of high performance that focuses on a “One Vincents” approach and embodies our firm foundations - shared vision, ambition, and enthusiasm.

Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.