Executive Administration Officer

**Job no**: 0034301
**Location**:Parkville
**Role type**:Full time; Continuing
**Faculty**:Faculty of Science
**Department/School**:School of Ecosystem and Forest Sciences
**Salary**:UOM 5 - $76,886 - $88,312 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About the Faculty of Science**
Science at the University of Melbourne is among the most highly ranked Faculties of Science in Australia. Science is defined by its research excellence in the physical and life sciences and is at the forefront of research addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

We have over 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research, which empowers our STEM students and graduates to understand and address complexities that impact real world issues and the challenges of tomorrow.

**About the Role**
The Executive Administrative Officer will provide a broad range of administrative, secretarial and executive support services to the Head of School, ensuring the smooth workflow of the office and enabling the School to function effectively across a wide range of commitments. The Executive Administrative Officer is a required to display a level of discretion, independent judgment and professionalism, with regular interaction with internal and external stakeholders as well as dealing with confidential and sensitive issues and documentation.

Reporting to the School Operations Manager, the Executive Administrative Officer works as part of the professional services team that also provides high quality administrative services to the academic team within the School.

Responsibilities include:

- Ensuring efficient running of the day-to-day activities for the Head of School including, but not limited to, diary management, travel coordination and transactional finance support in line with University policies and procedures
- Coordinating and administering the annual and triennial School Performance Development Review (TPR or APR) process, confirmation and promotion rounds, monitoring progress of supervisors and reporting regularly to the Head, with a view to complying with University requirements and timelines
- Being the first point of contact in the office of the Head of School ensuring that all enquiries from staff, students and visitors are dealt with in a professional and timely manner, including answering basic queries, providing accurate information, supporting the shared inbox, and referring more complex matters as appropriate
- Processing School related administration including the coordination of consumables orders and deliveries and mail management

**About You**
You will love working as part of a team, being involved in multiple tasks at the one time, be self motivated and eager to learn. You will also display a strong customer centricity in everything you do, a positive can-do attitude and a high level of accuracy and attention to detail. Knowledge of financial and administrative systems, particularly in a university environment is desirable but not essential. Strong written and verbal communication skills will be beneficial.

You will also have:

- A tertiary qualification or an equivalent combination of relevant experience and/or education/training
- Excellent interpersonal and communication skills and ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds
- Exceptional organisational and time management skills, including demonstrated ability to prioritise tasks effectively
- Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work independently and as a member of a team

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural c