Executive Team Assistant

JLL supports the Whole You, personally and professionally.

About JLL
We’re JLL, the World’s leading Property firm, and a fortune 200 company. We’re a professional services and investment management firm specialising in real estate in over 80 countries. We help organisations around the world achieve their ambitions by owning, occupying and investing in real estate.

**What this job involves**:
Due to business success and growth, we have an opportunity for an Executive Team Assistant to be the dedicated administration and marketing support to the Value & Risk (Valuations) Advisory business in Queensland.

Reporting to the Head of Value & Risk Advisory, you will responsible but not limited to:
Coordinate the production of texts and lengthy documents, presentations and submissions, ensuring a quality final product (layout, grammar, language)
Assist in the preparation of correspondence, valuation reports, proposals, submissions and other documentation
Key liaison between and management of professional support services
Arrange payment of accounts associated with the team, including purchase orders.
Monthly invoicing and monitoring of team fee forecast
Assist to organise and host client events
Co-ordination of internal meetings, including preparation and clean-up of meeting room and organising catering.
Event Co-ordination (staff and/or client events)
International and domestic travel co-ordination
Assistance in organisation of team meetings - agenda, minutes, distribution of required documentation.
Hard and soft copy file management including set up of folders and archiving client files
On-boarding newcomers / departure list
Ordering team stationery (e.g. business cards, note books)
Provide back up support for reception on occasion.
Other tasks as required to support other administrative support team members.

Demonstrate teamwork to all levels of the Business Unit in all aspects of work and help promote continuous improvement throughout the organisation.
Effective at prioritising and multi-tasking
Good communication skills both verbal and written
Very high attention to detail
Team player willing to help grow the business
Experience formatting and editing lengthy documents
Strong organisational skills
Ability to deal with multiple tasks and work towards and achieve tight deadlines
Ability to work autonomously and make sound decisions when required
EA / Secretarial or equivalent role experience within a Professional Services organisation
Advanced MS Office skills (In
- Outlook, Word, Excel, PowerPoint)
TAFE or Business Studies Diploma will be viewed favourably

What can you expect from us?
You’ll join an inclusive culture, one where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

Want to Apply

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.