Records Disposition Program Manager

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the 'Courts Group'.

Our people enable the Courts Group to deliver on each jurisdictions own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

**About the Role**

The newly created position of Records Disposition Program Manager is based in the Records Management team which sits within CSV's Office of General Counsel - providing specialist advice and support to the Courts Group in the business functions of Legal, Risk Management, and Records Management.

Offered on a full-time ongoing basis and reporting to the Records Manager, the Records Disposition Program Manager will be a major contributor to enhancing the Courts Group's continuous improvement approach to information management. Key to this is building and managing a multi-jurisdictional Records Disposition Program comprising the relevant governance and oversight framework (including monitoring and reporting), service catalogue, policies and procedures, and guidance, tools, and training to help facilitate quality information storage management, ensure regular lawful information destruction, and minimise information over-retention.

Key accountabilities include:

- Leading the development, delivery, and ongoing management of a complex, multi-organisational, physical and digital records disposition program that adapts in response to the evolving priorities of the Courts Group, comprising:

- designing, implementing, and ongoing supervision of local-level disposition processes that align with organisational business needs and obligation
- information retention management in line with the requirements of multiple Retention and Disposal Authorities
- coordination of permanent records transfer
- designing, implementing, and ongoing oversight of a centrally-managed lawful destruction process
- Managing CSV's Records Disposition service delivery model and provide specialist disposition advice across the Courts Group
- Forward planning that identifies and responds to new and emerging strategic issues impacting information disposition across the Courts Group
- Managing effective relationships with strategic and operational stakeholders to drive program implementation and continuous improvement across Courts Group Organisations

**About You**

Demonstrated experience in:

- program-level disposition management, including disposition schedule design and oversight
- managing records disposition in a multi-agency/multi-entity capacity
- designing and implementing lawful destruction processes for physical and digital records
- coordination of Approved Public Record Officer Storage Supplier services in a multi-agency environment

A working knowledge of:

- Victoria's public sector information legislative and regulatory environment
- traditional electronic document and records management systems (including TRIM/Content Manager)
- records management within a multi-tenant Office/Microsoft environment
- functional analysis
- legacy physical and digital public records appraisal
- For further details on the position and it's requirements, please refer to the attached position description._

**How to apply**
- resume
- a short cover letter

**Other information**

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.