Administrative Officer

Job Requisition ID: 5264
- Legal Entity: Monash Health
- Location: Clayton, VIC, AU, 3168
- Employment Type: Part Time
- Posting Date: 4 Aug 2025

**Monash Health is a great place to work**

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.

To see first-hand what our colleagues think about working here, take a look at the following short videos**:monashhealth.org/careers**.

**Embark on a rewarding career and be part of a team where your dedication makes a difference in people’s lives.**

**About Us - Monash Haematology**

Monash Haematology is a dynamic and fast paced department that cares for approx. 1.3 million patients per year, making it one of the largest Haematology services in Australia.The department provides care across clinical and laboratory Haematology services for patients with both malignant and non-malignant conditions.The team includes junior and senior medical staff, specialist nurses and a supportive and efficient administrative team.

**About the Opportunity**

We are a dedicated team providing vital administrative support to the Haematology department. We work closely with medical professionals to streamline processes and support high-quality patient care. Efficiency, attention to detail, and confidentiality are critical to the role we undertake. By handling the behind-the-scenes operations, we help create a smooth and organised environment for both staff and patients. The position will work within the administrative team to provide support to the daily activities, future developments and growth of Monash Haematology through the coordination of all aspects of unit administration.

**This role is based onsite at MMC-Clayton 4 days per week, 8:30am-5:00pm.**

**Key Responsibilities**:

- Support the department through all aspects of administration
- Support and coordinate meetings, including preparation of agendas and minutes
- Oversee and manage the Monash Haematology inbox
- Ensure support and coordination of training and performance enhancement across the unit
- Provide adminstrative and diary management support the Department Heads of Monash Haematology
- Answer and assist incoming calls to the unit in a courteous and professional manner
- Provide administrative support to Haematology Service Coordinator, Senior Administrative Assistant, Administrative team and Medical Staff of Monash Haematology where needed

**About You**

To thrive in this role and be an integral part of the team, you will need to be pro-active, a confident communicator with strong analytical and problem-solving ability. You will know how to prioritize your workload and always exhibit our iCare Values: Integrity, Compassion, Accountability, Respect and Excellence.

You are a genuinely passionate and caring person who is highly committed to delivering exceptional administrative support. As a clear communicator you can build rapport easily with others and work well within a team. You are a proactive, experienced healthcare administrator who can work effectively in an autonomous role, and prioritising workloads comes naturally to you.

You will also have:

- Administrative experience
- Friendly and helpful individual with exceptional communication skills
- Proven organisational skills and can work autonomously
- Demonstratable ability to manage a range of administrative responsibilities, across a number of areas
- A quality focus whilst ensuring work is completed within the required timeframes
- Standards in thoroughness, accuracy and speed

Benefits of working at Monash health:

- Salary packaging
- On-site fitness centre
- On-site subsidised car parking
- Access to private health insurance, salary packaging and industry banking at competitive rates

**Position Description can be**found here**

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

**How to Apply**

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

**Applications close: 15th August 2025